Account Assistant

Department: Finance & Procurement

Employment Type: Permanent - Full Time

Location: United Arab Emirates - Dubai

Description

Job Summary:

We are seeking a detail-oriented and proactive Accounts Assistant to support our Accounts Payable and employee expense claim processes. This role plays a key part in ensuring timely and accurate processing of invoices and reimbursements, maintaining compliance with internal controls, and supporting smooth financial operations across entities. 

Key Responsibilities

 Accounts Payable

• Receive, verify, and process supplier invoices in accordance with company policies
• Ensure correct coding and approval routing of invoices
• Monitor payment schedules and support payment runs
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate AP records and assist with month-end closing 
• Assist with internal and external audits, providing necessary documentation and explanations.

Expense Claims

• Review and validate employee expense submissions for policy compliance
• Ensure proper documentation and approvals are in place
• Process claims in the expense management system and coordinate reimbursements
• Respond to employee queries regarding claim status and policy interpretation
• Support periodic audits and reporting of expense trends

 General Support

• Assist with data entry, filing, and documentation management 
• Support finance team with ad hoc tasks and reporting needs 
• Collaborate with internal departments to resolve payment or claim issues 
• Contribute to process improvement initiatives and system enhancements 
 

Qualifications & Skills

• Bachelor’s degree in accounting, Finance, or related field 
• 2+ years in finance/accounting 
• Proficiency in ERP systems and Excel 
• Strong attention to details, Organization skill and communication skills.