Admin Coordinator 🇦🇪 Dubai
AltaviaJobsCloseBy Editorial Insights
Altavia Marketing Execution in Dubai is hiring an Admin Coordinator to keep the office running smoothly and support daily operations across administration, procurement coordination, documentation and basic finance, HR and travel logistics. The role requires 2-5 years in admin/office coordination in Dubai, top-notch organization and discretion, strong Excel and MS Office skills, fluent English, with regional agency/production/retail experience a plus, and a package of 5,000-7,000 AED plus benefits. To apply, tailor your CV to show procurement and invoicing experience, trackers and filing systems, onboarding support, vendor coordination and travel planning; quantify outcomes, highlight follow-through and judgment, and demonstrate collaboration with finance and HR. Emphasize reliability and a proactive mindset, and attach a concise cover note.
Who are we
Altavia Marketing Execution is part of the Altavia Group, which has been operating worldwide for 45 years, with a presence in 50 countries in the service of commercial activation. Altavia is the leading global network dedicated to Retail Marketing Services.
What are we promising
Because commerce demands perfection in detail, we focus as much on strategic vision as we do on operational excellence. For effective and sustainable commercial activation.
Role Description
The Admin Coordinator keeps the office running smoothly and supports daily operations across administration, procurement coordination, documentation, and basic finance support. You will be the go-to person for organization, follow-ups, and ensuring the team has what they need to operate efficiently.
What you need to carry out the mission
Responsibilities include and are not limited to the following:
Office admin: supplies, maintenance requests, vendor coordination, couriers, meeting readiness.
Documentation support: filing, archiving, job folders, delivery notes, basic trackers.
Procurement admin: request quotes, follow-ups, comparison sheets, PO coordination for approvals.
Finance admin support: invoice collection, statement follow-ups, filing, payment status tracking with finance.
HR/admin support: onboarding coordination, document collection, staff admin tasks.
Travel/logistics support as needed.
What We’re Looking For
2–5 years in admin/office coordination in Dubai.
Strong organization and follow-through; good judgment and discretion.
Strong Excel + MS Office; comfortable managing trackers.
Fluent English
Regional experiences in agency/production/retail operations is a plus.
What we are offering
At Altavia Middle East we value your quality of life beyond the workplace. We value our employees and offer a variety of benefits including health insurance, wellness and delightful working conditions.
Activity: Print and POS Management and Marketing Commodity Management
Location: Dubai - United Arab Emirates
Type: Full time
Package: 5,000 - 7,000 AED (local currency) based on experience
Altavia, a committed and engaged Group
Diversity is a strength that we cultivate.
Our Group promotes a policy of diversity and equality, and attaches great importance to the identification and development of all talents.
We have a lot to share at Altavia. Join us soon!
The team #Altavia.middleeast