Administration Manager - Dutton Automotive Buying Services

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An Administration Manager is sought for the Private Buying Team at Dutton Automotive in Richmond, Victoria. A full-time onsite role reporting to the National Transactional Services Manager, it ensures accurate documentation for private vehicle purchases, completes contracts, processes payments, and handles invoicing and bookings, plus reconciliations and reimbursements. Ideal candidates bring strong communication, meticulous accuracy, and solid MS Office skills; automotive exposure is a plus; you should thrive in a fast paced environment and work autonomously or in a team. To apply, tailor your resume to highlight contract processing, documentation control and reconciliations, provide examples of improvements, show knowledge of private buying rules, and indicate on-site availability in Richmond aligned to our customer focused culture.

Company Description

Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.

A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally. 

Job Description

An exciting opportunity is now available for an experienced and driven individual to join our automotive operations in Victoria, based in Richmond. You will report into the National Transactional Services Manager, with your role being the Administrator for the Private Buying Team in Victoria who purchase vehicles from the public. In this critically important role, you will be responsible for assisting with all required documentation from Buyers from the Private Buying Team making sure it is presented correctly and accurately before the vehicle acquisition is allowed to occur.

This role will see you;

• Assist with ensuring adherence to vehicle contract and acquisition rules within Private Buying Services
• Ensure all executed contracts of purchase are completed correctly and documentation is complete
• Deal with ad hoc queries from vehicle buyers
• Process contract payments through internet banking
• Booking out and Invoicing cars to our Retail Sites
• Daily bank reconciliation
• Accounts payable processing
• Processing Employee Reimbursement (Internal Policy is available)
• Costing of Vehicle Inspections to stockcards
• Assist with Tolls and Fines
• Assist with Group Transactional Service Functions and Admin

Qualifications

You will also have proven abilities in the following:

• Prior working experience within automotive would be highly beneficial
• Strong communication skills
• Highly accurate when it comes to daily processing and an eye for detail
• Strong organisational skills
• Ability to work autonomously or as part of a team with minimal supervision
• Strong under pressure and ensures correct process is adhered to
• A professional and corporate presentation and manner
• Experienced in a fast-paced office culture
• Intermediate to advanced computer knowledge, including Word, Excel and Outlook
• Ability to think proactively

Additional Information

Benefits & Perks:

• Salary package in line with experience.
• A 'paid day of Leave' to celebrate your Birthday.
• Access to Employee Novated Lease Program.
• Access to a fully funded EAP Program to support you and your family.
• Exclusive access to PitStop offering direct access to shopping discount codes and discounted gift cards, helping you save while you shop!

At Dutton Automotive, we value our customers and our employees. Our values are built on prioritising our customer needs, valuing our employee's flexibility to change, and fostering creativity and initiative. If you share our values and have the skills and experience, we are looking for, we encourage you to apply for this exciting opportunity.