Administration Officer

JobsCloseBy Editorial Insights

Alfred Health is seeking a full-time Administration Officer within the Alfred Pathology Service, based at Alfred Hospital, delivering essential front-line clerical support across switchboard, reception, test reporting, scheduling, filing and archival duties to support five pathology units and the Shared Pathology Service partnership. The ideal candidate will have a VCE, experience in clerical or receptionist roles, familiarity with iPM and Cerner, a relevant health administration qualification and solid medical terminology knowledge. Strong organisational skills, discretion, accuracy in data entry and a customer-focused approach are essential when dealing with confidential information and multi-site workflows. Apply by 11pm AEST Friday 10 July 2026, include references; contact Jessica Irvine with any questions; vaccination requirements apply.

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Full Time - 80 hrs per f/n
• Grade 1 Administrator
• Alfred Hospital location
• Great staff benefits!

Department

Alfred Pathology Service (APS) provides a comprehensive range of pathology testing, consultation services and collection services to clinicians and patients of Alfred Health. The Service has 5 units (Anatomical Pathology, Clinical Biochemistry, Haematology, Microbiology and Human Molecular Pathology), each headed by a Unit Head. APS has the core laboratory at The Alfred as well as a small local laboratory at Sandringham hospital. APS has several collection centres and is responsible for specimen collection of about 50% of its samples. Alfred Health and Monash Health have established a formal partnership to deliver a Shared Pathology Service as one of three new pathology networks for metropolitan Melbourne.  All roles in the Pathology Programs are working to enhance and develop the Partnership across the Health Services to ensure we continue to provide high quality care for the patients across the health services.  

Position Summary

• To provide confidential telephone/switchboard and reception services, sort and despatch test reports, text entry, scanning in documentation, patient reports (ECG), filing, photocopying and other duties associated with the general administrative support of the Alfred Pathology Service.
• Receive visitors and patients at CSP and outpatient specimen collection counters.
• Book outpatient pathology appointments in the scheduling software.
• Archive database management – slip storage, organisation and management
• Print labels for various departments and request pads for various hospital units etc.
• Sort and deliver departmental mail (internal and outbound reports).
• Register and process patient requests in CSP.

Qualifications and Experience Required

Essential:

• Successful completion of VCE schooling.

Desirable:

• Experience in clerical, receptionist or switchboard skills or equivalent.
• Experience with iPM and Cerner applications
• Appropriate diploma related to health administration.
• Understanding of medical terminology.

Staff Benefits

• Generous salary packaging and novated leasing are available through Maxxia
• Onsite child care services, a payroll deductible expense
• Onsite staff gym, a payroll deductible expense
• Access to health and wellbeing incentives

For enquiries, please contact Jessica Irvine (Administration Supervisor) at [email protected]

Applications close at 11pm AEST Friday, 10 July 2026 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.