Administration Officer
COLASJobsCloseBy Editorial Insights
COLAS Australia is seeking an experienced Administration Officer to join the Bibra Lake team on a full-time onsite basis, delivering WHSE, project and contract administration plus general business support. You will keep records and compliance up to date, oversee subcontractor onboarding, maintain training matrices, and input project data into IPM while assisting with reporting and stakeholder coordination. The right candidate will have solid general administration experience in a fast paced environment, exceptional attention to detail, strong Microsoft Office skills, and familiarity with document management systems and induction processes. To apply, tailor your resume to WHSE data handling, onboarding and project documentation, and apply online via the COLAS careers page; highlight your communication and teamwork abilities and your readiness to work onsite at Bibra Lake.
COLAS Australia, a leader in the Road Construction and Maintenance Industry, continues to expand its operations throughout Australia and New Zealand as a company which is now supported locally by over 700 employees, across 15 work sites in 5 states. Colas is a subsidiary of the Bouygues Group which includes over 200,000 staff worldwide.
The Role
We are seeking an experienced Administration Officer to join our team, based in Bibra Lake. This is a varied role where you will provide administrative support across WHSE, project and contract administration, and broader business operations.
You will work closely with the business managers to ensure records, compliance documentation, reporting, onboarding, training, and system data are accurate, current, and accessible.
Key Responsibilities include:
WHSE
- Assist the WHSE Manager with WHSE data collection, entry, monitoring and reporting
- Maintain WHSE records, registers and compliance documentation
- Support with administration of subcontractor onboarding records, including insurances, certifications, questionnaires, evaluations and assessments
- Maintain training records using the safety database including electronic records, training matrices and induction records for workers
Projects and Contracts
- Assist Project and Contract Managers with entering, updating and maintaining accurate information in the IPM system
- Support the administration of project and contract documentation throughout the project lifecycle, including project compliance against Project Management Plans and maintenance of project documentation where required
- Assist with contract onboarding processes, maintain contractor records and support job planning, including pre-construction risk assessment documentation
- Support project reporting requirements, including monthly project updates against targets, objectives and program requirements, and liaise with relevant stakeholders
Business Support
- Provide general administrative support to the WHSE Manager, Project Managers, Contract Managers and senior staff as required
- Support internal communication and coordination across teams and assist with document control, filing, record keeping and maintaining accurate electronic records
- Support purchasing administration as required
About You
- Previous experience providing general business administration support in a fast-paced operational environment
- Strong organisation skills with a high attention to detail
- Proficient in Microsoft Office
- Previous experience with document management systems
- Excellent communication skills
Culture and Benefits
At COLAS Australia our people are vital to our success. Our employees make us different and set us apart from our competitors. Our goal is to attract, retain and develop visionary, talented, and passionate individuals. Our people are central to everything we do.
The successful applicant will be rewarded with:
- A competitive salary package
- Flexible Work Arrangements
- Annual renumeration reviews
- Paid Parental Leave Program
- Life insurance & health care benefits
- Corporate fitness program + discounts on healthy meals, active wear, supplements + more!
- Employee recognition & assistance programs
Colas Australia Group does not accept any unsolicited resume referrals from Recruitment Agencies. Colas Australia Group will not pay any placement fees relating to unsolicited resume referrals.
To view more: www.colas.com.au/job-vacancies/
“Colas Australia are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage Aboriginal, Torres Strait Islander & people from culturally diverse backgrounds to apply”