Administrative Assistant

JobsCloseBy Editorial Insights

Trina Solar is seeking a full‑time Administrative Assistant for an onsite Zurich role with European scope. You’ll support HR administration (onboarding and offboarding), manage new-hire introduction plans across Europe, maintain the EU Intranet, process proforma invoices and ERP cost approvals, track time and absences, handle Management Team expenses, coordinate visitor travel in Wallisellen, oversee visa letters, procurement, Health & Safety, and drive process improvements across offices. Requirements include a relevant apprenticeship or commercial education, at least two years in an international setting, strong prioritization and attention to detail, and a proactive, agile mindset; fluent German and English, additional languages a plus. Tip: tailor your CV to highlight HR admin, ERP, travel, and cross‑location collaboration, and provide concrete examples of improvements.

Responsibilities

• Support various HR administration processes, including onboarding and offboarding.
• Manage the introduction plan for new employees across Europe.
• Maintain and update the EU Intranet.
• Handle proforma invoices and cost approvals within the internal ERP system.
• Maintain time-tracking records and manage the absence management system.
• Process expenses for the Management Team.
• Coordinate travel arrangements for internal company visitors in Wallisellen.
• Provide administrative support to other European office locations and act as a backup for the Administrative Assistant during absences.
• Manage visa requests and prepare invitation letters for visitors.
• Oversee office supply procurement and ensure adequate stock levels.
• Handle all Health & Safety-related matters for the Zurich office. · Manage the annual administration department budget.
• Welcome and assist clients and visitors. 
• Organize annual meetings and team-building events.
• Drive projects to improve internal processes and workflows.

Requirements

• Completed apprenticeship or commercial education in administration.
• Minimum of two years’ experience in a similar role within an international organization.
• Strong service orientation with the ability to prioritize and manage competing deadlines.
• Proficiency in handling complex organizational processes.
• High attention to detail, flexibility, and the ability to adapt quickly.
• Proactive, open-minded, agile, and highly motivated.
• Fluency in German and English (written and spoken) is essential; additional languages are a plus

We offer you

• A dynamic environment with high responsibilities and an independent working style
• The opportunity for professional development and growth in one of the most fast-growing industries.
• An environment of open communication where all ideas and opinions are valued
• Collaboration with an international and diverse team from all over Europe
• Possibility for remote work
• Qualified training and support with our buddy system
• A detailed introduction to our product portfolio
• Competitive salary and a great bonus structure
• Attractive additional benefits that vary depending on the country