Administrative Assistant (m/w/d)

JobsCloseBy Editorial Insights

Hyundai Motor Europe GmbH is seeking an Administrative Assistant (m/w/d) to provide high level support in Offenbach, onsite, full time. You will coordinate executives’ calendars, arrange travel, prepare materials, take minutes, and liaise with stakeholders, in close collaboration with the Chief of Staff Office. The ideal candidate has a bachelor’s degree or equivalent, at least two years’ executive support experience, fluent German and English, and strong MS Office skills. Key requirements: exceptional organization, proactivity, discretion, and the ability to thrive in a fast paced, international environment. For your application, tailor your resume to highlight calendar management, travel planning, minutes, reporting, and cross functional collaboration, with concrete examples; note willingness to work onsite and openness to hybrid arrangements.

Role Summary:

As an Administrative Assistant (m/w/d) you will provide general administrative support such as appointment scheduling, organizing travel plans, and meeting arrangement for high level executives within the Hyundai Motor European group. 

We want you to:

• Proactively support the Executives with day-to-day administrative and organizational tasks at the European level
• Coordinate schedules, business trips, and meetings, ensuring smooth daily operations and timely follow-ups
• Prepare and review meeting materials, take accurate minutes, and summarize key action points
• Liaise effectively with internal and external stakeholders, fostering strong communication and collaboration
• Work closely with the Administrative Assistant team within the Chief of Staff Office to ensure alignment and consistency in administrative processes
• Assist with reporting and documentation, maintaining accuracy and confidentiality in all matters
• Prioritize tasks independently and manage time efficiently in a fast-paced, commercially driven environment
• Support general office management and ad-hoc requests as needed

About you:

• Bachelor’s degree or equivalent qualification
• Minimum 2 years of experience in an administrative or executive support role
• Experience supporting senior leaders or executives, ideally in an international or corporate environment
• Comfortable working in a global, fast-paced environment with shifting priorities
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook)
• Fluency in both German and English, written and spoken
• Organized, proactive, and service-oriented with strong communication and stakeholder management skills

We offer:

• A competitive salary and benefits package
• Flexible working hours and hybrid work policy
• Continued learning and professional development
• Car sharing and car lease mobility program
• Daily complimentary lunch at the office canteen and subsidized breakfast snacks
• Free access to the company gym
• Opportunities to join company sporting clubs including tennis, soccer, yoga and golf.
• Highly international working environment