Administrative Coordinator (for UAE Nationals only)

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Ajman University seeks a UAE Nationals only Administrative Coordinator for a full-time onsite role supporting sustainability and EHS initiatives. The job manages office operations, calendars, budgets, and documentation, while preparing reports and presentations, tracking projects, and coordinating sustainability events. It requires implementing plans, conducting monthly and annual EHS inspections and risk assessments in labs and workshops, and serving as a point of contact for students, faculty, and staff. A Bachelor’s in Environmental Health and Safety or sustainability and at least 2 years’ experience are required. Proficiency in MS Office, confidentiality, strong communication, time management, and teamwork are essential. To apply, tailor your resume to highlight hands-on sustainability programs, audits, data reporting, and outcomes, and include a brief cover letter explaining your fit and motivation.

• ESSENTIAL DUTIES & RESPONSIBILITIES: 
• Manage office operations, including scheduling appointments, maintaining calendars, ordering supplies, and managing office budget and financial tasks. 
• Prepare reports and presentations, including gathering data, writing content, and creating graphics.
• Implement sustainability initiatives by researching sustainability best practices, developing plans for implementation, and securing needed resources for sustainability initiatives. 
• Track the progress of sustainability initiatives by collecting data on the implementation, preparing reports on the progress, and identifying any challenges that are preventing the successful implementation of sustainability initiatives.
• Serve as a point of contact for students, faculty, and staff regarding sustainability initiatives
• Support EHS-related activities, initiatives, internal audits, workshops and campaigns
• Conduct monthly/ annual EHS inspections for all colleges on campus
• Create EHS inspection/ internal audit reports
• Conduct validation of Risk Assessment in labs, clinics, and workshops on campus
• Coordinate and manage administrative tasks and responsibilities related to sustainability related initiatives, programs, and events.
• Prepare and process documents such as sustainability reports, forms, and correspondence.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's Degree in Environmental Health and Safety/ sustainability field.
• 2 years of experience is required.

KNOWLEDGE & SKILLS:

• Experience with environmental sustainability principles.
• Event planning and management skills.
• Ability to maintain confidentiality. 
• Possess knowledge of computer technology.
• Microsoft Office Suite proficiency including Word, Excel, PowerPoint, and Outlook.
• Strong time-management skills and the ability to proactively prioritize and manage competing tasks and deadlines.
• Must possess exceptional record-keeping skills and a dedication to maintaining the highest standards of accuracy and organization.
• Written and verbal communication skills to be able to communicate effectively with a variety of audiences, including students, faculty, staff, and external partners.
• Exceptional problem-solving skills, with the ability to identify issues and develop creative solutions to overcome challenges.
• Ability to work effectively and collaboratively in a team environment, while also able to work independently and take initiative.
• Excellent organizational and project management skills.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment. 
• No or limited physical effort is required. 
• No or limited exposure to physical risk. 

SUPERVISION:

Reports to: Senior Sustainability Manager

Subordinates: N/A