Assistant Instructor - UAE Nationals Only

JobsCloseBy Editorial Insights

Ajman University is hiring UAE Nationals only for a full time onsite Instructor Assistant in the Department of Sociology to provide administrative and academic support to the department, reporting to the Head of Department. The role combines administrative duties such as scheduling, minutes, room bookings, filing, and events, with academic help including formatting PowerPoint presentations and assessments, uploading content to the LMS (Moodle or Blackboard), exam setup, and maintaining archives, plus student coordination as a go to contact for queries, assisting with registration and policies, and monitoring attendance. The candidate needs a bachelor’s degree in any field, sociology background is not required, and prior experience in academic administration is preferred. Strong MS Office and LMS skills, excellent English communication, multitasking, confidentiality, and deadline discipline are essential. Tips: tailor your resume to showcase organization, tech proficiency, and student facing service; mention LMS experience, policy knowledge, and your ability to work with faculty; highlight UAE work eligibility and readiness to contribute to events.

Position Overview:

The Department of Sociology at Ajman University is seeking a highly organized and detail-oriented Instructor Assistant to provide administrative and academic support to the department. The Instructor Assistant will report directly to the Head of the Department and will be responsible for assisting with course management, faculty support, student coordination, and general administrative tasks. The ideal candidate does not need a sociology background but must have excellent organizational, communication, and technical skills.

Key Responsibilities:

1. Administrative Support for the Department:

• Assist the Head of the Department with daily administrative tasks, including scheduling, document preparation, and correspondence.
• Organize and coordinate department meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in preparing faculty timetables, class schedules, and room bookings.
• Handle general office tasks such as document filing, email correspondence, and report preparation.
• Support the department in organizing events, workshops, and academic activities.

2. Academic and Course Support:

• Prepare and format PowerPoint presentations, exams, assignments, and other course materials as required by faculty.
• Upload course content, assignments, and resources to the Learning Management System (LMS) (e.g., Moodle or Blackboard).
• Assist in exam formatting, printing, and organizing assessments in compliance with university standards.
• Maintain an organized digital and physical archive of course materials and student records.

3. Student Coordination and Support:

• Serve as a point of contact for students, providing information about course materials, deadlines, and general academic queries.
• Assist students with registration, schedules, and university policies.
• Support faculty in monitoring student attendance and academic progress.

Qualifications and Requirements:

• Bachelor’s degree in any field (Sociology background is not required).
• Prior experience in academic administration, office management, or a similar support role is preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LMS platforms.
• Excellent organizational and time-management skills.
• Strong communication skills in English (Arabic proficiency is an advantage).
• Ability to multitask and work efficiently under deadlines.
• Attention to detail and the ability to maintain confidentiality in handling academic records.

Reporting Line:

The Instructor Assistant reports directly to the Head of the Department of Sociology and collaborates with faculty members to ensure smooth academic operations.