Assistant to Head of Middle East and North Africa

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Nomura is seeking an Executive Assistant to the Regional Head of MENA for an eight-month, onsite assignment in Dubai. This temporary role covers phone coverage, extensive diary and travel management, expense processing and reimbursement, and timely production of presentation materials for senior MENA leaders while coordinating with NIP Dubai and NAM Dubai teams. It also includes project administration and general support for visiting Nomura staff and corporate teams during the period. Success hinges on superb verbal and written communication, the ability to multi task under pressure, strong stakeholder management, discretion, and a proactive self-starter approach. Essential is experience in an investment bank and strong MS Office skills. To apply, tailor your CV to show calendar control, travel coordination, expense control, and cross-functional project support, and include a concise cover note that highlights integrity and teamwork.

Executive Assistant to the Regional Head of Middle East and North Africa  

This is a temporary role (8 months) to cover the Regional Head of MENA with additional support coverage for Corporate teams based in the NIP Dubai office and NAM Dubai. 

Responsibilities include the following:

• Phone coverage for the Head of Middle East and North Africa, involving significant interaction with clients, peers and senior members of the Nomura Group
• Extensive diary management and meeting co-ordination 
• Extensive travel arrangements - co-ordination of flights, tickets, visas, accommodation and ground transportation
• Expense processing within Nomura policy
• Management of expense reimbursement and account reconciliation process
• Timely production of presentation material for senior members of the MENA team for meetings/presentations which may involve liaising with computer graphics and reprographics services
• Project administration - correspondence with client parties, creating and maintaining working group lists, project filing and archiving
• General administration duties for visiting Nomura employees
• In addition, provide support to the NIP Dubai Corporate teams and NAM Dubai as required (including cover for GM Dubai team during leave)

Key objectives critical to success:

• Solid verbal and written communication skills
• Ability to multi-task effectively and to work on own initiative in a busy environment where constant reprioritisation is required
• Excellent stakeholder management skills, able to adapt to varying styles of leadership
• Ability to work under pressure in a fast paced environment
• Flexible team player with well-developed interpersonal skills and the ability to learn quickly
• Organised and detail oriented
• Awareness and sensitivity of confidentiality issues
• Proficiency in Microsoft Office products
• Experience of working within an Investment Bank or similar environment essential
• Acts with integrity and as a team player
• Self-starter, uses initiative and adapts well to pressurised environment
• Driven to uphold high standards of behaviour