Bid Coordinator/Specialist

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Egis Group is seeking a Bid Coordinator/Specialist in Dubai to lead tender submissions, coordinate expression of interest, pre-qualifications and RFPs, and manage the client and consultant contact database while maintaining the tender knowledge base in the CRM; you will support complex proposals and presentations, source project data and images, edit CVs, and produce marketing collateral and PowerPoint decks; ideal candidates have a degree, 4-10 years in construction, engineering or architecture, strong numeracy and business sense, expert InDesign Illustrator, Photoshop and MS Office skills, and a proven ability to manage multiple deadlines with stakeholders; tips for applicants: tailor your resume to bid management, showcase CRM and portfolio work, highlight cross-functional collaboration and Dubai on-site readiness.

Company Description

Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.

Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

Tender Submissions

• Coordinate and prepare tender submissions, including expression of interest, pre-qualifications and request for proposals;
• Provide support on complex proposal and presentation documents - from information sourcing, editing, collating CVs, and image manipulation to collation of final product;
• Responsible for submission coordination and preparation;
• Keep track of client and consultant contact database;
• Maintain and update the Company’s extensive electronic database of tender submissions and frequently-used key submission information;
• Ensure opportunity and reporting data is tracked on the CRM system 

General

• Communicate with the project team to source project images and data regularly to ensure marketing collaterals are kept up-to-date;
• Provide general overall administration and organisation for the team’s tasks, ensuring all queries are responded to in a timely manner;
• Carry out other duties which are consistent with the nature and responsibilities of the role as required

Qualifications

• Degree holder or above from a recognised university;
• 4- 10 years of relevant working experience in the construction, engineering or architecture industry. 
• Good business sense with diligent numeracy skills;
• Prepare and maintain marketing collaterals (project sheets, brochures) and develop custom PowerPoint decks for client presentations;
• Strategic thinking, with the capacity to manage complexity and multiple stakeholders;
• Strong organizational and problem-solving skills to manage multiple deadlines;
• Expert knowledge with InDesign, Illustrator, Photoshop, and Microsoft Office packages including excel.