Billing Clerk (Seasonal)
COLASJobsCloseBy Editorial Insights
COLAS through Standard General Calgary seeks a detail oriented seasonal Billing Clerk to support our accounting and project teams in a busy construction setting. You’ll prepare billing packages, process standard and progress invoices, manage holdbacks, price T&M in Microsoft Access, retrieve vendor invoices, investigate discrepancies, and update month-end revenue and cost accruals. You will maintain AR notes in JDE and occasionally cover front desk tasks. Ideal candidates have 1 to 2 years in accounts receivable or general accounting, a high school diploma (post-secondary accounting is a plus), and strong multitasking and communication skills. To apply, tailor your resume to show invoicing, T&M pricing, JDE/Access experience, and collaboration with Shared Services, and emphasize reliability for seasonal onsite work.
9660 Enterprise Way SE Calgary, AB T3S 0A1
Phone: 403-255-1131 Fax: 403-212-4755
Standard General Calgary is a growing, dynamic contractor in land development and road construction in the greater Calgary area. Through our affiliation with the Colas Group of Companies, we are part of an organization that is a world leader in road construction. You’ll be able to take advantage of professional development and growth opportunities while working on exciting, leading-edge projects. Standard General is dedicated to making a lasting impression through our work, our people and our relationships.
Job Summary
We are seeking a detail-oriented and reliable Billing Clerk for a seasonal position to support our Accounting and Project teams in a busy construction environment. This role is responsible for billing, tracking, validation and various general accounting support. This successful candidate will also work closely with our Shared Service Group/Head Office to ensure accurate and timely processing of financial information.
Main Responsibilities
- Prepare the completed billing packages, including standard invoicing processing, progress billings and holdback releases along with all required billing backups such as WCB and Stat Dec.
- Price T&M (time and materials) by applying correct Force Account rates in Microsoft ACCESS and return to project managers /project coordinators with completed supporting backups.
- Provide various support to project managers and project coordinators, including retrieving vendor invoices to support their cost validation and job analysis.
- Assist in investigating and resolving billing discrepancies and supporting operational accountant and project managers for job cost analysis.
- Update revenue /cost accruals in spreadsheet for month-end closing in Shared Drive.
- Follow up with consultants on overdue payment recommendations that have not yet been received.
- Maintain up-to-date AR notes in JDE (accounting software) to reflect current collection status and communication history for the corresponding invoices.
- Provide general administrative support within the office, including occasional front desk coverage, other accounting related and ad hoc duties as assigned to support the accounting and operation teams
Qualifications
- High-School Diploma or GED is required; post-secondary education in accounting is an asset.
- Excellent attention to details and ability to manage multiple priorities and deadlines.
- Strong communication and interpersonal skills to collaborate with project managers, clients, and Shared Services Departments/Head Office
- Minimum 1-2 years of accounts receivable or general accounting experience
- Experience working for a construction company is an asset.
- Ability to work both independently and as part of a team
- Moderate to advanced knowledge of computers and computer software (Microsoft Word, Excel, PowerPoint, Outlook).
Standard General Calgary offers exciting growth opportunities, excellent wages and benefits, and the opportunity to become part of a strong team and leader in the construction industry.
We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.