Business Support Team Assistant

JobsCloseBy Editorial Insights

Sydney Airport is hiring a Business Support Team Assistant in the Group Operations Leadership Team, onsite in Mascot, NSW. This pivotal, fast paced role supports senior leaders with complex calendars, travel logistics, financial administration and cross functional communication to keep operations running smoothly from kerbside to take off. The ideal candidate brings proven administrative experience in corporate or passenger centric environments, strong calendar management, advanced MS Office and financial systems, and a proactive, solution driven mindset. To apply, tailor your resume with concrete examples of supporting senior leaders, managing competing priorities, coordinating events and handling PO and invoice processes, plus evidence of collaboration and continuous improvement. Highlight adaptability, resilience and a genuine customer focus to align with SYD culture and equal opportunity values.

Company Description

MAKE IT COLLABORATIVE

At Sydney Airport, the future of air travel is shaped by you.

As a team, we connect the world. More than just a hub of activity and boundless energy, we’re creating a destination of amazing experiences. Like seeing wonderful moments unfold in front of you, knowing “I made that possible!”.

Dynamic. Fast-paced. We thrive in a place where fresh challenges land daily. Backed by positive and supportive team players and inspiring leaders, we adapt to change. Driven to grow. Owning every action. To do things better.

As smart, problem-solvers, we are always learning and growing. And that’s easier to do alongside passionate experts, as we collaborate across teams readily sharing our knowledge.

Each day is a new journey, as we bring an exciting vision to life. With significant capital investment in new, improved infrastructure, there’s never been a better time to expand your potential at Sydney Airport. The range of responsibilities and diverse pathways you can take on with us, are surprising.

We are SYD. United in the pride that comes with welcoming the world at Australia’s premier gateway.

Job Description

About the role

Sydney Airport is Australia’s busiest and most connected airport. Our Group Operations team, the largest at Sydney Airport, plays a fundamental part in delivering a world-class experience from kerbside to take-off for millions of passengers every year. As a Team Assistant within the Business Support Team (BST), you will contribute significantly to this mission by supporting the Group Operations Leadership Team (GOLT) with essential administrative and business support to enable the GOLT to remain focused on the key strategic priorities and objectives and delivering operational excellence throughout the airport.

This is a dynamic, fast-paced and critical position within a high-performing and complex team environment, where our BST Assistants will have the opportunity for their meticulous organisational skills, efficiency, adaptability, and collaborative mindset to shine. A strong commitment to teamwork is vital to work cohesively and successfully with other BST Assistants, to operate as a unified team seamlessly executing frequent day-to-day functions, whilst also supporting the GOLT’s immediate tactical needs and influencing long-term business objectives.

In this role, you will have the opportunity to

• Manage complex calendars and meeting schedules for multiple senior leaders, vetting invitations, resolving scheduling conflicts and aligning priorities with key business objectives
• Coordinate travel logistics, event arrangements and internal workshops
• Provide financial administration support including purchase order requisitions, invoice processing and corporate expense reconciliation
• Manage and triage the BST shared mailbox, ensuring timely and effective task execution and ownership
• Manage and process uniform orders for Group Operations frontline staff
• Prepare agendas, presentations and information packs for internal events and offsites
• Serve as a key liaison between the GOLT, Group Operations, internal departments and external stakeholders, ensuring professional and timely communication and fostering working relationships

About you

You’ll thrive in a high-performing, collaborative, complex environment and bring:

• Proven experience in administrative support roles, ideally within corporate or passenger-centric organisations
• Experienced background supporting Senior Leaders, Executives or Managers in fast-paced environments
• Strong complex calendar management and prioritisation skills
• Advanced proficiency in MS Office and financial administration systems
• Exceptional organisation, attention to detail and a proactive, solution-driven mindset
• Confidence working with senior leaders and in navigating competing priorities
• Confident communicator, with the ability to engage effectively with senior stakeholders and cross functionally
• Adaptability, flexibility, curiosity and a resilient approach in response to change, with a passion for continuous improvement

What we offer

To find out more about the amazing work environment here at SYD, be sure to check out the Join us section of Sydney Airport’s website, where you can also see more about our flexible culture and work practices, alongside our other Employee benefits, or take a look at our LinkedIn Sydney Airport: Life page.

Make it Amazing

SYD is an Equal Opportunity Employer and encourages all suitably qualified applicants to apply, including First Nations Australians, and people from culturally diverse backgrounds.