Company Secretary - Business Set up Services
IMC GroupJobsCloseBy Editorial Insights
IMC Group is hiring a full-time Company Secretary for its Business Set up Services in Dubai, onsite, to administer a portfolio of companies and oversee UAE compliance and governance. You will set up and maintain online compliance, prepare AGM EGM and board resolutions, file with government authorities for changes, and liaise with clients and authorities while keeping statutory registers up to date. You’ll lead ad hoc governance projects and be the go-to contact for boards and committees. The ideal candidate has five to twelve years in a similar role, deep UAE corporate and commercial law knowledge, strong drafting and communication skills, and team leadership ability. To apply, highlight concrete achievements in filings, onboarding due diligence, onshore offshore formations, and governance implementations with directors and clients.
- Administer a portfolio of companies.
- Setting up and maintaining an online compliance mechanism for all the companies and functions.
- Analyse and assess business requirements and provide secretarial advice and propose/implement solutions.
- Streamline all workflow processes to ensure prompt and professional services.
- Execute and maintain all required company-related filings, documents, reports, and records according to applicable laws and regulations in the U.A.E.
- Preparation of the AGM, EGM, Board Resolution, etc. in close coordination with directors and/or members for necessary approvals/consents.
- Filing with Government authorities on the changes (shares, change of officers, address, etc.)
- Liaising with the clients and U.A.E Government authorities.
- Amendments to the Company’s M&A and share certificates.
- Planning and organizing the Annual General Meeting of the members and any special members and extra-ordinary meetings that may be held.
- Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company, ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors
- Advising clients on business incorporation compliance and requirements.
- Incorporation of onshore and offshore company formation in accordance with U.A.E regulations.
- Client onboarding and ongoing clients' due diligence process and matters.
- Ensure timely upkeep, update, and maintenance of statutory registers and records according to regulatory requirements.
- Take the lead on ad-hoc duties and projects.
- Be the key governance point of contact for all Board and Committee members.
Requirements
1. 5-12 years in a similar governance role (Company Secretary, board advisor, Governance manager) within a diverse, large group of companies or within a consulting firm.
2. Sound understanding of U.A.E Company Governing laws.
3. Possess in-depth knowledge of Corporate and Commercial Laws and regulations in the UAE.
4. A high degree of professionalism, and ability to communicate with various levels of individuals including management, team members, and clients.
5. Ability to guide team members in good governance practices.
6. Good written skills and drafting