Conference & Events Coordinator

JobsCloseBy Editorial Insights

Minor Hotels’ Oaks Sunshine Coast Oasis Resort is seeking a part-time Conference & Events Coordinator in Caloundra, QLD to own the client journey from enquiry to post event follow-up. You’ll manage enquiries, prepare function sheets and contracts, qualify proposals, contribute promotional ideas, be on-site during events to ensure smooth delivery, negotiate space contracts, arrange F&B, AV, décor, and leverage the property’s offerings to actively upsell. Ideal candidates have 6+ months in conferences, events, or hotel operations, strong organisational and communication skills, attention to detail, and flexibility for weekend or evening work. Immediate start available for a minimum 20 hours per week (3 to 4 days); emphasize relevant experience, RSA if you have it, and familiarity with Minor Hotels brands when applying. Must have Australian or NZ working rights.

Company Description

Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Job Description

Oaks Sunshine Coast Oasis Resort are looking for a passionate and driven Conference & Events Coordinator on a part-time basis to join the property. This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing events to life, and takes pride in delivering seamless experiences from initial enquiry to event completion.

As the Conference & Events Coordinator, you will be the key point of contact for clients, working closely with internal departments to ensure every conference, meeting, and event runs smoothly and exceeds expectations. 

The role includes the following responsibilities:

• Manage conference and event enquiries from initial contact through to post-event follow-up.
• Prepare function sheets, contracts, and event orders with strong attention to detail.
• Qualify each event proposal, accepting those which match availabilities and are in line with conference marketing and strategy plan.
• Assist with promotional ideas to improve the event planning and implementation process.
• Be present during events to ensure smooth delivery and handle any last-minute changes.
• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor (florals, linens, colour schemes) to meet the quality expectations of Minor Hotels.
• Maintain a strong understanding of the hotel property and its food and beverage features to actively sell to clients.

Shift Details:

• Part-time role with a minimum of 20 hours per week (3 to 4 days per week)
• Roster includes some evening and weekend shifts, depending on event requirements
• Immediate start available

Qualifications

To be successful in this role you will need to:

• 6+ months’ experience in conferences, events, or hotel operations (preferred)
• RSA (Responsible Service of Alcohol) certification highly regarded
• Strong organisational skills with the ability to manage multiple events at once
• Excellent communication, attention to detail, and time management
• Problem-solving ability and a collaborative mindset
• Professional presentation and flexibility to work weekends/public holidays
• Flexible availability, including some weekends or evenings as required

Additional Information

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

• Career Growth: Learning and development programs to boost your career.
• Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
• Global Perks: International accommodation discounts across our hotel brands.
• Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ.
• Experiences: Discounted entertainment and activities.
• Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
• Generous Leave: Parental and birthday leave.
• Wellness Boost: EAP and tailored wellness support.

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.