Contract Administrator

JobsCloseBy Editorial Insights

Green by Nature is hiring a Contract Administrator for maternity leave coverage, based at the Thames depot with on-site duties and 40 hours a week Monday to Friday across Ruapehu and Thames. This role emphasizes top notch customer service, accurate data entry into multiple systems, maintaining asset and subcontractor databases, and managing invoicing, purchase orders and monthly reports. The ideal candidate has 2+ years of admin experience, strong MS Office skills (especially Excel), and a proven ability to build relationships and meet deadlines. To apply, tailor your resume to highlight relevant admin and financial work, show initiative and time management, and align with our health and safety culture; expect a pre-employment drug test. Benefits include a wellness allowance and training opportunities.

If you’re passionate about making a positive impact on your community and contributing to the future of our cherished open spaces, we’d love for you to join our team. This role is part time for our Ruapehu and part time for our Thames teams equating to 40 hours a week across Monday through Friday on maternity leave coverage until February 2027.

About The Role

Based from our Thames depot, this is a key role within our team for a highly motivated individuals that takes pride in delivering a high standard of customer service.

Your responsibilities will include:

• Providing top-notch customer service both internally and externally, building and maintaining strong relationships
• Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion
• Overseeing and updating the asset management system
• Maintaining subcontractor databases, prioritising and allocating workloads
• Analysing data and preparing monthly reports for management and customers
• Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, invoices, and work orders

What we're looking for:

• Minimum of 2 years of administration experience, preferably in a related industry
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, with demonstrated expertise in data entry
• Experience in financial management tasks such as raising purchase orders, invoicing, and handling monthly billing procedures.
• Able to cultivate strong business relationships and rapport with internal and external stakeholder ensuring we not only meet but exceed our client’s expectations
• Most importantly, we're looking for a self-motivated team player who takes initiative, effectively manages their time across tasks, and consistently meets their deadlines

What we can offer you:

As part of our team, you'll have the opportunity to work with other professionals, gain further knowledge and experience, and develop your career. We offer a performance-based salary that is reviewed annually, an annual $300 wellness benefit, after qualifying period and a work phone permitted for personal use. We also offer additional training and development with both internal and external training providers.

About Us:

Green by Nature is a diversified professional full facility, parks maintenance, sports turf, landscaping and horticulture company, operating across New Zealand and Australia. We have 2000+ employees, have been an industry leader for over 30 years and are committed to a culture of health and safety, excellence, and continuous improvement, whilst caring for our people, clients, and communities.

If you're a motivated individual looking to make impact within a company that has been an industry leader, apply now!

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.