Contracts and Quality Coordinator

About Us

The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917. We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials. We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.

Day in the Life

The Contracts and Quality Coordinator supports the Contract Compliance and Quality teams by coordinating contract documentation, claims submissions, quality reporting, and compliance activities. Working closely with Operations and teams across the organization, this role keeps information organized, maintains accurate records and trackers, and helps ensure contract and quality requirements are met. A typical day involves reviewing and organizing documents, updating contract and quality trackers, coordinating submissions and evaluations, analyzing data, preparing reports and presentations, and supporting continuous improvement initiatives within the Quality Management System.

Responsibilities:

• Provide administrative support to the Contract Compliance Team by organizing information, gathering documents in preparation for construction claims and submissions
• Organize and ensure all contracts and claim submissions are stored electronically in a centralized location
• Coordinate and maintain the centralized contract repository with operations to ensure all contracts are completed and uploaded to the central database
• Coordinate a review process based on established review protocols for contracts as issued by various owners
• Provide administrative support to the QMS Manager and the quality team in developing presentations, manuals, bulletins and proposals
• Develop and maintain trackers to monitor the progress of contracts and associated quality metrics
• Liaise with QMS representatives from the various divisions to obtain quality statistics for reporting and assist with presenting the data in a clear format.
• Track monthly submissions and coordinate reviews of contractor evaluations
• Enter non-conformance reports into reporting platforms

Requirements:

• Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, or a diploma in Civil Engineering Technology, Civil Engineering Technician, Certified Engineering Technologist or a related field.
• 1-3 years of experience within the construction industry is preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite particularly Excel, Word, and PowerPoint and ability to learn and utilize new software
• Knowledge of contract administration principles an asset
• Knowledge of Quality Management Systems an asset
• Excellent communication and interpersonal skills
• Strong presentation design skills are essential
• Strong analytical, complex problem solving and critical thinking skills

Compensation Data

$60,800 to $70,000

Culture

Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. At Miller, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Respect, Commitment, Pioneering and Sharing, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression. 

Our Company may use artificial intelligence (AI) tools to assist with sourcing potential candidates. All screening, assessment, and hiring decisions are made exclusively by our internal team. Every application is reviewed and verified by our recruitment team to ensure a fair, transparent, and human-driven hiring process. This posting reflects an existing vacancy.