COORDINATOR

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DP World’s Coordinator role in Dubai is an onsite position responsible for end-to-end training coordination for JAFZA and SIRA programs, from handling inquiries and preparing quotations to scheduling trainings, confirming locations and collecting payments. You’ll share details with customers, coordinate with the DPA and Accounts teams, arrange visits, maintain weekly bookings and monthly invoicing, and manage attendance, First Aid card tracking, proforma invoicing, and payroll deductions. You’ll also prepare quotations and monitor balances while ensuring compliance and vendor communications. To apply, tailor your CV to show strong organization, proactive stakeholder management, accurate invoicing and data integrity, training logistics and client service experience, and a willingness to work onsite in Dubai and align with DP World’s inclusive culture.

• Attend and provide feedback of all enquiries related to JAFZA trainings.

• Prepare SAF (quotations) according to the trainings opted by the client.

• Share training details, training slots, and payment details with customers and ensure the collection of payments. 

• Coordinate with DPA and arrange training schedules, training location and general guidelines to be followed during training the sessions.

• Share booking confirmations with customers along with training details, training duration and training schedules.                               

• Arrange site visits for onsite trainings. 

• Maintain booking and sales details on a weekly basis.

• Share monthly invoice details for all invoiced JAFZA trainings with the DPA Accounts department for billing purposes.

• Collect attendance sheets for trainings and prepare quotations.

• Receive First Aid cards for those who attended the trainings, segregate, and dispatch them to clients.

• Request Proforma invoices from customers for advance payments for SIRA training.                                               

• Maintain a database for settled invoices.                                                                                                                          

• Monitor account balance considering the number of attendees each week.                                                                           

• Send payment release requests to Accounts Payables in advance whenever there is a low account balance.                            

• Prepare quotations for all external SIRA trainings according to bookings.  

• Submit RFI requests for quotations created through the invoicing portal.                                                                                

• Share payment intimations and cheque collections from external customers and inform the accounts. 

• Share deduction details along with employee acknowledgements with the payroll team on a weekly basis to ensure deductions are uploaded for the respective payroll period.

• Prepare for SIRA and JAFZA trainings.     

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

WE MAKE TRADE FLOW

TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.