Coordinator, AAdvantage

JobsCloseBy Editorial Insights

American Airlines is hiring a Coordinator, AAdvantage in Fort Worth to provide administrative and event support to Directors and the Managing Director, coordinating meetings, travel logistics, and calendars while safeguarding confidential information. You’ll build vendor relationships, plan domestic and international travel, and prepare agendas and materials, working closely with the SVP Executive Assistant in a fast paced, collaborative team. The ideal candidate has 2+ years in event coordination or administration, strong MS Office skills, proven calendar and travel planning abilities, emotional intelligence, and a bias for action. To apply, tailor your resume to emphasize calendar control, travel coordination, meeting logistics, and vendor management, cite outcomes, and show flexibility to cross-train and learn new tools.

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

•    Provides administrative, clerical and organizational support for Directors and Managing Director.
•    Plan, coordinate and execute various meetings, summits and events both internally and externally for the AAdvantage Organization
•    Develop relationships and work with partners and vendors to negotiate and plan meetings and events – plan travel, accommodations, secure space, catering, logistics, etc.

What you'll do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced.  Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

•    Protect the integrity of confidential information in all matters
•    Ability to prioritize conflicting departmental needs and requests
•    Experience in heavy calendar management
•    Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
•    Responds to customer requests and complaints within limits of authority
•    Develop relationships and interact with partners, vendors, AAdvantage members and business leaders
•    Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
•    Manage time and attendance for the team, expense reports, invoices, and supply ordering
•    Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
•    Plan and prepare meetings and events: (logistics, budget, agendas, training material, presentations, catering, etc.) for the AAdvantage Organization
•    Work closely with the SVP Executive Assistant

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

•    High School Diploma
•    2+ years’ work experience in a prior event planning/coordination and/or administrative role

Preferred Qualifications- Education & Prior Job Experience

•  Experience with meeting, event coordination, and or travel planning preferred

Skills, Licenses & Certifications

•    Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.
•    Willingness to learn new skills as needed to perform job functions
•    Willingness to cross-train with other administrative team members
•    Ability to prioritize work, be detail-oriented, and meet deadlines
•    Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
•    Known for your emotional intelligence and positive energy
•    Skilled analytics and problem solving
•    Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools

What you'll get

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.