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Kempinski Hotels is seeking a versatile Corporate Office & Executive Support Partner in Geneva to be the backbone of the local operation, delivering office management, executive support, and HR administration in a part-time on-site role. You’ll oversee facility operations for a historic HQ, manage vendors and budgets, coordinate the front office, support the Dubai-based EA team and EXCO meetings, handle global logistics, and assist HR tasks from onboarding to compliance. Fluent English and French, discretion, strong organization, and an entrepreneurial mindset are essential, as is Swiss administrative knowledge. To apply, tailor your resume to HQ experience, highlight vendor management and global coordination, and include a concise cover letter showing your fit for Geneva.

Corporate Office & Executive Support Partner

Department: Human Resources & Training

Employment Type: Permanent - Part Time

Location: Switzerland - Geneva

Description

Key Responsibilities

• Facility Oversight: Ensure the smooth day-to-day operation of our historic corporate office. Act as the primary point of contact for building maintenance, including climate control, security,
  and repairs.
• Vendor & Budget Management: Manage relationships with service providers (cleaning,
  maintenance, technical services). Oversee office supplies procurement, inventory tracking,
  and office budget monitoring.
• Reception & Atmosphere: Manage the front office, including welcoming visitors, handling
  incoming calls, and ensuring the office environment is maintained to the highest standard. 

• Administrative Coordination: Provide high-level support to the EA team (based in Dubai) to assist in the organization of EXCO seminars, leadership meetings, and executive travel.
• Global Logistics: Manage global shipping/courier requirements and maintain positive
  relationships with logistics vendors.
• Operational Support: Handle administrative tasks, meeting scheduling, and document
  preparation as required by the executive leadership.

• Employee Engagement: Drive employee engagement initiatives for the Geneva site and act as a point of contact for remote team members in Europe.
• HR Administration: Assist with administrative duties including work permit support, tax and
  social security documentation, pension administration, payroll support, work certificate and
  insurance compliance.
• On-boarding/Off boarding: Facilitate the integration of new joiners and manage the
  administrative aspects of off-boarding processes.
• Recognition: Coordinate employees birthday celebrations, length of service.

Skills, Knowledge and Expertise

• Education & Experience: Proven experience within a corporate headquarters environment.
• Language Skills: Fluent in both English and French (written and spoken) is essential.
• Technical Knowledge: Good understanding of Swiss administrative, tax, and social security
  processes/compliance.

• Discretion & Integrity: High level of maturity and ability to handle confidential information with complete discretion.
• Structure & Organisation: Highly organised, capable of multitasking, and proactive in
  setting priorities.
• Mindset: Entrepreneurial, problem-solver, with strong commitment, accountability and
  drive.
• Engagement: Energetic personality with a collaborative spirit and the ability to
  animate a team/office atmosphere.
• Flexibility: Adaptable to changing business needs and flexible working hours.

Why Join Kempinski