Department Coordinator

JobsCloseBy Editorial Insights

Bosch Group seeks an organized Department Coordinator for the BAMS department in Clayton, VIC, on a fixed-term 12-month contract and three days per week onsite. You’ll provide administrative support across travel coordination, procurement, invoicing, onboarding, meetings and compliance, working with managers and key stakeholders to keep operations running smoothly. The ideal candidate has solid office administration experience, strong organisation and stakeholder management, and the ability to work independently in a fast-paced setting. Desirable SAP or finance exposure and experience supporting engineering or manufacturing. Tips for applying: tailor your cover letter to show multi-priority coordination, quantify improvements, and highlight procurement or invoicing tasks. Confirm Australian work rights, mention travel willingness, and show you value Bosch diversity. Apply with cover letter and resume.

Company Description

With a proud history dating back 140 years, the Bosch Group now employs over 413,000 people across 60 countries incorporating 150 nationalities. As a leading IoT company, Bosch offers innovative solutions for smart homes, smart cities, connected mobility, and connected manufacturing. The Bosch Group’s strategic objective is to facilitate connected living and innovations for a connected life. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” To this day, Bosch remains privately owned, with 94% held by a charitable trust. Bosch is a rather special company. With its more than 470 locations worldwide, the Bosch Group has been carbon neutral overall (scopes 1 & 2 of the Greenhouse Gas Protocol Corporate Accounting and Reporting Standard) since 2020. This is achieved with four levers: improving energy efficiency, generating energy from renewable sources, purchasing green electricity, and offsetting residual CO₂ emissions with carbon credits. Visit sustainability.bosch.com for further information on the Bosch Group’s sustainability strategy.

Our Bosch Australia Manufacturing Solutions (BAMS) department is a leader in the design and development of special purpose equipment and machinery. We combine a passion for solving complex engineering challenges with unmatched expertise in supporting the manufacture of a wide and diverse industry base with our purpose-built machines. We are passionate as we strive for success within our experienced and highly skilled team. Due to the nature of position, some local and interstate travel may be required.

Bosch is an equal opportunity employer. We celebrate diversity and encourage applicants of all backgrounds.

Job Description

Fixed-Term Contract (12 Months) | Part-Time – 3 Days Per Week | Clayton, VIC

We are seeking a highly organised and proactive Department Coordinator to provide essential administrative and operational support to our BAMS Department. This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping teams organised, efficient, and well-supported.

Based on site at our Clayton Headquarters, you will work closely with managers, team leaders, project teams, and key stakeholders to ensure the smooth day-to-day operation of departmental administration activities.

As the central administrative support resource for the department, you will play a key role in coordinating office operations, supporting purchasing and invoicing processes, organising travel and meetings, and assisting with compliance and on-boarding activities.

Key Responsibilities

• Provide administrative support to Department Managers, Team Leaders, and project teams
• Coordinate and manage departmental travel bookings, itineraries, and associated logistics
• Support procurement activities, including purchasing, labour and material invoicing, and associated documentation
• Assist with BonaPARTE purchasing processes and PM7 invoicing workflows
• Monitor and support the efficient processing of invoices and purchasing activities
• Coordinate meetings, events, visitor arrangements, and departmental functions
• Prepare presentations, reports, correspondence, and other business documentation
• Support compliance and documentation activities across the department
• Assist with on-boarding activities for new employees
• Maintain accurate records, databases, and departmental documentation
• Provide general office administration support including meeting coordination, minute taking, scanning, filing, and document management
• Identify and support opportunities for process improvement and administrative efficiencies

Qualifications

You are an experienced administrator with excellent organisational skills, strong attention to detail, and the ability to build effective working relationships across a broad stakeholder group.

To be successful in this role, you will have:

• Previous experience in an Office Administrator, Department Coordinator, Team Coordinator, or similar role
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, Outlook, and Teams
• Exceptional organisational and time management skills with the ability to manage multiple priorities
• Strong interpersonal, communication, and stakeholder management skills
• Experience coordinating meetings, events, visitors, travel, and office support activities
• A proactive and solutions-focused approach with strong attention to detail
• The ability to work independently while contributing positively to a team environment
• Strong work ethic, professionalism, and commitment to delivering high-quality support

Desirable

• Experience using SAP and associated business systems
• Exposure to purchasing, procurement, invoicing, or finance administration processes
• Experience supporting engineering, manufacturing, technical, or project-based teams

What We Offer

• Fixed-Term 12-month contract with a respected global organisation
• Part-time opportunity (3 days per week)
• Diverse and varied role with broad stakeholder exposure
• Supportive and collaborative team environment
• Modern facilities located at our Clayton Headquarters

If you are a highly organised administrator who enjoys supporting people, improving processes, and helping teams operate efficiently, we would love to hear from you.

Additional Information

We recognise that our employees are our greatest asset. Through the diversity of our business and commitment to personal and career development, we can provide you with new and exciting opportunities so you can achieve your full potential!

We offer our employees:

• The ability to work flexibly
• Training and development programs to help you reach your full potential
• 14 weeks paid (or 28 weeks at half-pay) Parental Leave for primary carer (in addition to government paid parental leave)
• Superannuation on unpaid Parental Leave
• The option to purchase additional annual leave
• A wide range of Health and Well-being programs
• Support and counselling services with work or personal matters through our Employee Assistance Program
• Up to 50 weeks Income Protection for permanent employees
• Diverse and exciting career opportunities, both local and international
• Discounts on Bosch products and as well as products from affiliated brands

Your application

We are committed to building a sustainable, inclusive, and diverse workforce in all its forms.  We value diversity in our organisation and in our recruitment activities and believe that every voice adds value. We actively pursue a recruiting strategy that works towards eliminating unconscious bias. To apply, please submit your cover letter and resume through the online application link.

Please note: You need to be an Australian citizen, or hold Australian work rights, to apply for this role.

Bosch does not accept any agency submissions unless approval has been given by a member of the Bosch HR Team. All agency submissions must be submitted directly to Bosch HR. Potential candidates submitted by an agency directly to any Bosch employee or manager without Bosch HR approval will not be considered by Bosch. Bosch will not be liable for a recruitment fee in these circumstances. Any agency terms and conditions must be signed by Bosch HR indicating acceptance.