Document Controller

JobsCloseBy Editorial Insights

Al Shirawi Group is hiring a proactive Document Controller for a full-time onsite role in Dubai. You will design and maintain document control systems, ensure proper labeling, filing, tracking and distribution of electronic and hard copy documents, create indexes, perform quality checks, manage revisions, and oversee the document lifecycle from inception to archival. You’ll also coordinate site offices for ASCC and consultants, manage submittals and logs, secure NOC approvals, compile weekly progress reports, arrange document delivery, and support admin needs across projects. To apply, tailor your resume to demonstrate solid document control, stakeholder liaison, and UAE-relevant experience, highlight reporting accuracy, time management and clear communication, and confirm eligibility to work onsite in Dubai.

• Manages an organization's documents by developing and maintaining document control systems
• Ensuring proper labeling, filing, tracking, and distribution of both electronic and hard copy documents to maintain accuracy, compliance, and easy access for all relevant personnel. 
• Key responsibilities include creating document indexes, conducting quality checks, managing revisions
• Oversee the entire document lifecycle, from inception to final archival and disposal.  

• Manage Site Offices for ASCC and Consultants and Client 
• All Submittals from ASCC and Subcontractors 
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors 
• Letters for Projects 
• Arranging coordination for all NOC’s from various Authorities 
• Weekly Progress Report Coordination and issue to GAJ 
• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc. 
• Intake of all Subcontractors Material Samples and Document submittals 
• Dealing with any Consultant and/or Client requests 
• Keeping timesheets and records to accounts 
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings.
• All Project Documents filing 
• Raising PR’s for Project 
• Managing Petty Cash for Project 
• Managing site staff on site such as: Teaboy, Nurse, Driver, etc. 
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC’s
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group’s humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt. 

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years — a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.