Document Controller

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

The Kilns 3&4 Project is Urenco ChemPlant’s Tails Management Facility expansion project (UK Tails Management Facility: Nuclear new build on an impressive scale | News | Urenco) here in the UK. Urenco have chosen Bechtel as the Contractor to help deliver the expansion project. 

Bechtel is currently sourcing for a Document Management Specialist. Offers will be extended contingent upon the final selection.  

Major Responsibilities:

This role will receive supervision from the Project Information Manager.  They will provide a service to effectively support activities related to both document and information management and assist in ensuring quality and security aspects of information management is maintained.

You may be required to travel between work sites if requested whilst providing support to the Project in relation to the following:

• Collaborative working with and amongst different stakeholder teams.
• Delivery of document management process appropriate for each category and classification of document/drawing to ensure effective control and management of documents.
• Routine document management activities such as publishing, generating reports, generating, and issuing transmittals, library management, etc.
• Guidance to project teams on best practice document management, and appropriate use of information systems.
• Manage and continuously improve the approach to monitoring and maintaining accuracy, alignment, and quality of meta data, suggesting improvements to processes where appropriate.  
• Provide oversight and assurance on subcontractor information processes to ensure compliance with requirements.
• Production of dashboards and reports
• Take necessary care to properly protect the confidentiality, integrity, and availability of project information from unauthorised disclosure, modification, or destruction.  Never knowingly put Client’s information or information systems at risk*
• Provide guidance and/or coaching to project and or subcontractor team as necessary.
• Coordinate project close-out activities inclusive of all functional groups represented on project.

Job Summary:

In this role, you will provide document management support by using ECMS (Enterprise Content Management Systems), distributing, maintaining, and retrieving project records in accordance with company guidelines. You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures. 

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

Required Knowledge and Skills:

• Demonstrable experience in performing in an information or document management role as well as the ability to demonstrate advanced proficiency using Microsoft Access, Excel, Visio, and Word. 
• Must have relevant project-based experience performing document/records management with focus on maintaining data and information integrity and dashboard reporting.
• Previous experience in working on technically complex projects where regulatory compliance is key.
• Previous experience with data analysis and metadata management
• Must have significant experience in using Oracle Aconex.
• Must be able to work well in a complex team environment and follow through on initiatives.
• Must be able to share knowledge and contribute to the project and team goals.
• Must possess and be able to demonstrate a high degree of individual initiative, discretion, and diplomacy.
• Must be flexible and able to accept and quickly adapt to changes in work focus.

• Willingness and ability to travel to a different site for meetings

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.