Document Controller

JobsCloseBy Editorial Insights

Galadari Brothers seeks a full-time onsite Document Controller in UAE. The role centers on precise document control, including logging and registering drawings, submittals, RFIs, reports and contracts; maintaining numbering and version control; organizing filing systems; tracking document lifecycle and ensuring timely submissions, approvals and distribution; producing transmittals and QA reports. You’ll work with project managers, engineers, consultants, contractors and clients to move reviews forward and escalate blockers, while upholding standards and regulatory requirements. Ideal candidates have 2-5 years UAE document control experience, EDMS experience (Aconex, SharePoint, Procore or Asite), MS Office skills, English fluency; Arabic a plus. To apply, tailor your resume to show document-control improvements.

Key Responsibilities

Document Management & Control

• Receive, log, classify, and register incoming and outgoing documents (drawings, submittals, RFIs, reports, contracts). 
• Maintain and update document numbering, version control, filing systems and registers. 
• Establish and maintain structured physical and electronic filing systems  
• Monitor document lifecycle to ensure timely submissions, updates, approvals, and distribution to relevant teams and stakeholders. 
• Prepare transmittals, logs, trackers, and document status reports. 
• Retrieve and provide document records for project teams, QA/QC reviews, audits, and close-out activities. 

Coordination & Communication

• Work closely with project managers, engineers, consultants, contractors, and clients to support document reviews and approvals. 
• Follow up on pending document reviews or approvals and escalate issues when necessary. 

Compliance & Quality

• Ensure document control procedures comply with company standards, client requirements, contractual obligations, and regulatory criteria. 
• Maintain confidentiality, secure backups, and proper archival of sensitive documents. 

Qualifications & Skills

• Diploma or Bachelor’s degree in administration, business, engineering, information management, or related field. 
• 2–5+ years’ experience in document control, preferably within civil construction or engineering projects in the UAE. 
• Experience with major document control systems like Aconex, SharePoint, Procore, Asite, or similar EDMS is highly valued. 

Technical Skills

• Strong proficiency in Microsoft Office (Excel, Word, Outlook). 
• Ability to interpret basic technical documents and drawings. 
• Excellent organizational skills and attention to detail. 
• Good communication and interpersonal abilities (English fluency is essential; Arabic is a plus). 
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.