Document Controller

e.construct, a fast-growing engineering firm with 7 offices worldwide, is seeking a Document Controller for an onsite role on a major commercial project in Dubai, AE. The company designs elegant engineering solutions for complex challenges and brings together specialists across structural, MEP and geotechnical disciplines, plus emerging construction technologies like 3D printing and 3D laser scanning. This position will appeal to someone who enjoys structured document workflows, contract-driven sign-offs, and coordinating with site teams to keep approvals on track.

The role is based in the Dubai site office, and the Document Controller will be the go-to person for the flow of technical documents, submittals, RFIs, shop drawings, method statements, and other engineering papers. They will review submissions to confirm alignment with contract requirements, ensure they are properly signed and stamped, and prepare concise reports that summarize shop drawings and submittals. They will coordinate with the contractor on submission quality and handle day-to-day tasks such as distributing documents, recording meeting minutes, and maintaining organized electronic folders and directories. They will maintain logs for correspondence, material approvals, and shop drawings to keep everything searchable and auditable.

e.construct’s practice spans structural, MEP and geotechnical work, with teams exploring emerging technologies like 3D printing of concrete and 3D laser scanning. The Document Controller would join a multidisciplinary group that takes a holistic approach to design and value engineering on complex projects.

A steady hand on the project file flow

On a typical day, you’ll manage the lifecycle of technical documents from receipt to circulation and filing. You’ll coordinate the preparation of submittals, RFIs, shop drawings and method statements, making sure they meet contract requirements and carry the required signatures and stamps. You’ll draft brief reports tracking the status of submissions and keep the contractor aligned on quality. You’ll handle the daily routine of distributing documents, capturing minutes of meetings, and keeping electronic folders tidy and navigable. You’ll also run document logs for correspondence, material approvals and shop drawings to preserve a clear trail of decisions and approvals.

Core qualifications you’ll need

Here are the must-have qualifications for this role, stated in practical terms.

• Bachelor’s degree in a related field
• Minimum of five years’ experience as a document controller on projects
• Exceptional organization and a knack for juggling competing deadlines
• Strong written and verbal communication abilities
• Fluent in English, both written and spoken

Tips for applicants for this Dubai document control role

Lead with your document-control experience. Put your five-year minimum in the top lines of your resume and cite on-site work handling submittals, RFIs, shop drawings and method statements on a major project.

Prove you can manage the daily document lifecycle. Describe how you distribute documents, record meeting minutes, keep electronic folders organized, and maintain logs for correspondence and material approvals and for shop drawings.

Be ready to describe a submittal cycle you managed on a site office project, including how you ensured submissions were signed and stamped per contract and how you coordinated with the contractor on quality.

Ask a focused question about the workflow. Inquire which document management system the team uses and the typical turnaround for submittals and RFIs, and how minutes and distributions are shared among parties on this Dubai project.