Event Specialist (Contract)

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AlayaCare is seeking a contract Event Specialist in Toronto to plan and execute virtual and in-person events, focusing on third party trade shows and conferences, for 6 to 8 months starting March 2026. The role covers logistics, vendor management, budgeting, and post event reporting, aligned with Sales, Marketing and Revenue to drive awareness and leads. Ideal candidates have 2+ years in corporate events, 1+ year in B2B tech, strong project management, and willingness to travel up to 15% in a hybrid Toronto environment. Tips: tailor your resume to end to end event delivery, show measurable results, and note HubSpot, Zoom, Asana or Slack experience. Apply now and share with peers.

About AlayaCare

At AlayaCare, we’re more than a fast-growing SaaS company — we’re a caring, driven team working to transform home healthcare. Our cloud-based platform empowers care providers around the world to deliver better outcomes for their clients and communities.

With 550+ employees across Canada, the US, Australia, and Brazil, we’re united by a shared mission and a culture grounded in transparency, growth, and human connection. Whether you’re early in your career or a seasoned expert, AlayaCare is a place to grow your impact, your skills, and your career — alongside people who want you to succeed.

About the Role

This is a temporary full-time role (6-8 months, March-October 2026) and is ideal for someone who thrives in fast-paced environments and enjoys bringing events to life.

The Event Specialist plays a hands-on role in planning, coordinating, and executing a wide range of virtual and in-person events, with a strong focus on third-party trade shows and conferences. This role is designed to support AlayaCare’s busiest event season, making it a great opportunity for someone who thrives in fast-paced environments and wants to play a key role in delivering high-impact events. The Event Specialist will support third-party events, sponsorships, and select AlayaCare-hosted experiences that build brand awareness, generate leads, and engage customers and prospects. The Event Specialist is highly execution-focused, managing event logistics, coordinating with vendors and internal stakeholders, and ensuring seamless on-site and virtual experiences. With a strong attention to detail and a results-oriented mindset, this role contributes directly to AlayaCare’s marketing and revenue goals by delivering high-impact events that reflect the brand and drive meaningful engagement. This role works closely with cross-functional partners across the Revenue team to ensure every event is delivered smoothly, on brand, and aligned with business objectives.

What You’ll Do

• Under the direction of the Director, support event planning and execution (virtual and in-person) for national and international trade shows, webinars, conferences, sponsorships, AlayaCare hosted events, and user conferences. Responsibilities include sourcing venues, managing timelines, contract negotiations, budgeting and internal and external communications. 
• Coordinate with vendors and partners to manage and maintain administrative and logistical tasks across multiple concurrent events.
• Track and manage event inventories, including swag, signage, booth assets, and marketing collateral, ensuring materials are up to date and aligned with brand standards
• Provide on-site event support, as needed, including site visits, setup, registration, attendee assistance, and teardown.
• Collaborate cross-functionally with internal teams (Sales, Marketing, Customer Success, Product) to ensure all event deliverables are completed accurately, on time and aligned with event objectives.
• Assist with event enablement, including coordinating pre-event briefings, event-day support, and post-event debriefs and follow-ups.
• Assist with post-event reporting, compiling metrics such as registration, attendance, survey responses, and feedback to evaluate success and identify opportunities for improvement.
• Stay abreast of changes and trends within the post-acute health/home care and b2b SaaS industries and support research into new event opportunities and sponsorships
• Maintain current knowledge of relevant laws and regulations related to events, permits, and safety guidelines.

What You Bring to the Team

• Completion of post-secondary education in a relevant field (Bachelor’s or College Level), or completion of post-secondary education in an unrelated field coupled with relevant industry experience in corporate events management as detailed below:
  • 2+ years of experience in corporate marketing events planning and execution.
  • 1+ years of experience in the B2B tech industry.
• Experience planning, promoting and executing virtual and in-person events.
• Strong project and time management skills, with the ability to manage multiple concurrent deadlines.
• Strong attention to detail and accuracy
• Proven ability to be organized, agile, and solutions-oriented, with a creative approach to problem-solving.
• Self-motivated and able to work both independently and collaboratively, with minimal supervision
• Proficiency in HubSpot, Zoom, Asana, and Slack is an asset
• Bilingual (French/English) is an asset
• Willingness to travel within North America (up to 15%) may be required; flexible hours can be required due to the nature of the position, including some early mornings, evenings, and weekends.

Why Join AlayaCare?

• Work With Purpose - Help build technology that empowers care providers and improves outcomes for patients and families. Your work will matter — to our customers and to the people they serve.
• Grow in a High-Trust Culture - We lead with transparency, feedback, and positive intent. You’ll be supported through mentorship, career mobility, and our promote-from-within philosophy.
• Balance That Works for You - We value flexibility and well-being — from Wellness Fridays to volunteer time off and flexible vacation — so you can recharge and show up at your best.
• Benefits That Matter - Equity in a well-funded, scaling company; comprehensive health benefits, telemedicine, and lifestyle spending accounts; parental leave top-up and family support programs.
• Inclusive by Design - We celebrate diverse perspectives and foster belonging through our DEIB initiatives and employee-led events — connecting global teams in meaningful ways.

Location and Work Model

This role is based in the Greater Toronto Area. We’re a hybrid team with set in-office collaboration days, and team members are expected to be at our Toronto office at least two days per week to foster connection, innovation, and teamwork.

Ready to Join Us?

Apply today and be part of a company that makes a real difference in the future of home and community care. Not the right role for you? Share this posting with someone who might be a great fit.

AlayaCare uses AI tools during our hiring process to support fair, consistent, and objective decision-making. Some initial screening steps may be automated to help identify qualified candidates. If your application is declined automatically, you may request a human review.

We’re committed to creating a workplace where everyone belongs. If you require accommodation during the application process, please reach out to [email protected].

At AlayaCare, we consider a range of factors when determining compensation, including skills, qualifications, experience, and market data. These factors may cause compensation to vary. The expected hiring range is what we reasonably anticipate offering for this position at the time of posting.

AlayaCare offers a comprehensive benefits program, which may include medical, dental, wellness, life insurance, equity participation, paid parental leave top up, and paid time off.

This expected hiring range applies only to candidates hired to perform work in Ontario. This role represents an existing vacancy at AlayaCare. AlayaCare uses artificial intelligence enabled tools to support certain aspects of the recruitment process. All hiring decisions are made by our hiring teams.