Executive Administrative Coordinator

JobsCloseBy Editorial Insights

Komatsu is seeking an onsite Executive Administrative Coordinator in Salt Lake City to provide support to West leadership and corporate teams, manage the office and reception, coordinate meetings and travel, assist with training materials and CRM maintenance, and help organize events. The role requires 5+ years of relevant experience, strong multi tasking and communication skills, attention to detail, and proficiency in Word, Excel, Outlook and PowerPoint; CRM experience is a plus. The schedule can vary with events, typically 7 am to 5 pm, and you will enjoy benefits from day one including health, 401k and annual bonus. To apply, tailor your resume to highlight admin leadership, CRM tasks, and event coordination, and show results.

Join Komatsu and Be Part of Something Big!

Job Overview

We are looking for an onsite Executive Administrative Coordinator in our Salt Lake City office!

This position is responsible for providing administrative support to Komatsu West leadership teams and various corporate departments. In this role you will manage the office and reception, coordinate meetings, assist VP’s with expenses and travel, assist with the management of the CRM system and other various projects.  

The hours for this role can change depending on what events are going on, but are generally 7am - 5pm. 

Key Job Responsibilities

• Assist visiting and in-house VPs and Managers with administrative tasks, including expense reports and scheduling meetings 
• Assist training department and various corporate departments with administrative tasks, including developing training presentations 
• Coordinate events, meetings and trainings, including room coordination and lunches 
• Coordinate training for new hires, maintain training records for the technical training group, including managing users in Komatsu Academy.  
• Assist with the CRM system, working with the Sales Management team to ensure system is accurate and make pricing updates 
• Coordinate building repairs and manage the ordering of supplies 
• Manage ordering of branded SWAG material for Komatsu West 
• Manage reception and their projects and tasks  
• Fill in for reception over lunch
• Perform other duties as assigned

Qualifications/Requirements

• 5+ years of relevant experience 
• Ability to multi-task 
• Strong written and verbal communication skills and ability to solve problems & take initiative.
• Outstanding time management skills, with proven ability to multi-task and manage changing priorities effectively.
• Attention to detail.
• High level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint, CRM experience preferred.  

Additional Information

Komatsu offers full benefits including:

• Medical, dental and vision insurance, all effective day 1 
• Paid vacation & holidays
• Generous 401K plan
• Annual bonus
• Employee discounts to Ford, GMC, Disney, AT&T, Verizon and more

Hiring Range 

At Komatsu, your base pay is one part of your total compensation package. This role pays $NA. The actual offer will consider a wide range of factors, including experience and location.

Company Benefits 

Komatsu provides an extensive and robust employee benefits package that is designed to enhance the well-being of our employees and family members. We embrace a positive and empowering employee experience with a culture that prides itself on a diverse and inclusive environment.

• Health benefits: Medical, dental, vision, HSA, wellness programs, etc.
• 401k and/or employee savings programs
• Employee time off (vacation and designated holidays)
• Employee and family assistance programs
• Disability benefits
• Life insurance
• Employee learning and development programs

Diversity & Inclusion Commitment 

At Komatsu, we come from diverse backgrounds, with unique perspectives, experiences and contributions.  We believe that our people are part of our shared purpose. Connected by our core values of ambition, perseverance, collaboration and authenticity, we are committed to continually advancing in our support of diversity and inclusion. United, we are on a journey towards a sustainable future that creates value together.  

Company Information 

Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technology innovation, partnering with others to empower a sustainable future where people, business and the planet thrive together. Since the company’s founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development and giving back. As a Komatsu employee, you will be encouraged to grow alongside our global company, contributing to a more sustainable future for all. If you are looking for a company that values your talent and potential, join Komatsu to be a part of something big and help advance modern society. Learn more at www.komatsu.com.  

EEO Statement 

Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.