Executive Assistant

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Colgate-Palmolive is seeking an adaptable Executive Assistant to support Marketing and Supply Chain & Global Technology in Sydney with one day per week at the Villawood site. This role blends executive administration, financial support, and logistics, including calendar management, complex travel, and meeting coordination, plus document control. You will act as SAP Ariba procurement SME, oversee vendor onboarding and PO reconciliation, and help co-lead key events such as the Australia Commercial Conference. Ideal candidates have 2 to 5 years of admin experience, a higher school certificate, strong Google tools and Concur, and Ariba experience a plus, with mobility between sites. Tailor your resume with examples of process improvements and collaboration that reflect Colgate values Caring, Inclusive, Courageous.

No Relocation Assistance Offered
Job Number #175372 - Sydney, New South Wales, Australia

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

Role Overview

Are you an adaptable, proactive operations professional who thrives at the intersection of creative strategy and operational excellence?

This dynamic role delivers high-level administrative, financial, and logistical support across two core pillars of our business: Marketing and Supply Chain & Global Technology. Positioned as a key operational anchor, you will drive workflow efficiency, co-lead flagship corporate conferences, manage procurement systems, and maintain strong site operations across both our Sydney headquarters and the Villawood Manufacturing facility.

Key Responsibilities

🗓️ Executive Coordination & Workflow

• Calendar & Travel Management: Deliver forward-thinking calendar management and complex travel arrangements for key leadership figures.

• Project & Document Control: Maintain central document repositories, and manage strategic projects for Marketing and Manufacturing leadership.

• Coordinate logistics around meetings: Room booking, catering, travel, etc. 

• General Office Support: Maintain seamless daily office operations, support reception/learning administration as needed, and serve as dependable operational backup across the admin team.

💳 Financial Administration & Procurement (Ariba SME)

• System Champion: Serve as the subject matter expert (SME) and first point of contact for SAP Ariba procurement and invoicing.

• Vendor & Budget Operations: Oversee vendor onboarding, purchase order creation, line-item reconciliation, and direct vendor management to ensure smooth financial workflows.

🎯 Strategic Events & Trade Engagement

• Conference Leadership: Co-lead the planning, operations, and logistics for company events, including the Australia Commercial Conference.

• Trade Activation: Coordinate cross-functional logistics and administrative support for key customer and trade engagement initiatives.

📍 Other

• Process Optimisation: Identify friction points across departmental workflows and proactively initiate smart solutions to streamline operations.

• Other reasonable duties as requested, in line with skills and experience.

Please note that this role provides support to both teams based in our Sydney city office and Villawood office. There is a requirement to be at Villawood 1 day/week, parking provided if needed. 

Qualifications

• Experience: 2–5 years of administrative experience required, preferably in related functions.

• Education: Higher school certificate or equivalent 

• Technical Skills: Strong proficiency in Google Collaboration Tools, Concur, Ariba a plus

• Mobility: Ability to travel locally between Sydney and Villawood sites as required.

Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.


Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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