Executive Assistant

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Hamilton City Council is seeking a full-time onsite Executive Assistant to support a senior leader in Hamilton, New Zealand. In this fast-paced role you’ll manage complex diaries and travel, coordinate agendas and briefing material, handle correspondence and information flow, and build strong internal and external relationships while identifying process improvements. Requirements include 5+ years as an Executive Assistant supporting senior executives, exceptional organisation and time management, outstanding communication, discretion, and the ability to juggle multiple priorities; advanced MS Office skills and a background in local government or a large corporate environment are advantageous. Salary circa $100K with flexible working, PD, wellbeing days, health insurance and more. Apply by 14 August 2026; view the PD, attach a PDF with resume and cover letter, and shortlisting occurs as applications come in.

Company Description

We’re on track to be the leading community-focused council in New Zealand, where everyone matters. That’s our mission as we work towards improving the wellbeing of Hamiltonians. 

Join us in making Hamilton awesome!

Job Description

He angituutanga: The opportunity 

Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly behind the scenes?

We are looking for a highly organised, proactive and relationship-focused Executive Assistant to provide exceptional support to a senior executive within Hamilton City Council. This is an opportunity to work at the heart of the organisation, supporting critical work that helps shape outcomes for our city and community.

As a trusted partner, you'll provide high-level administrative, coordination and logistical support, ensuring the smooth management of competing priorities, complex schedules, stakeholder engagements and key initiatives.

You'll be someone who can anticipate needs before they arise, manage confidential information with discretion, and maintain a calm, professional approach when navigating competing demands.

Key responsibilities include:

• Managing complex diaries, meetings, travel and briefing schedules
• Coordinating agendas, reports, meetings and documentation
• Managing correspondence, inboxes and information flow
• Building strong relationships with internal and external stakeholders
• Supporting the preparation of high-quality reports, presentations and briefing material
• Identifying opportunities to improve systems, processes and ways of working
• Providing seamless administrative support that enables effective decision-making and delivery

You'll bring significant experience supporting senior leaders in a complex organisation and be recognised for your ability to stay one step ahead.

At Hamilton City Council, our purpose is to improve the wellbeing of Hamiltonians. Our people are at the heart of everything we do, and we are committed to creating an environment where our staff can thrive and make a meaningful impact on our community.

If you're an experienced Executive Assistant who enjoys working at pace, building relationships and making a real difference, we'd love to hear from you.

Apply today and bring your expertise to a role where no two days are the same!

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• 5+ years' experience as an Executive Assistant supporting senior executives
• Exceptional organisation, prioritisation and time-management skills
• Outstanding communication and relationship-building abilities
• The ability to manage multiple competing priorities with confidence
• Strong judgement, discretion and professionalism
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint
• A proactive, solution-focused mindset and a commitment to continuous improvement
• Experience working in a local government, public sector or large corporate environment would be advantageous

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary? 

Circa $100K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now! 

• View the position description.
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 14/08/2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.