Executive Assistant

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Colliers is seeking a high performing Executive Assistant to support the Managing Director Urban Planning in Sydney CBD. This full-time onsite role suits someone with 4+ years in an EA or senior administration role who thrives in a fast-paced environment. You’ll own diary management, correspondence on behalf of the MD, document preparation, travel and expense coordination, CRM maintenance, and support for People & Performance and events. A client-focused communicator with advanced Word, Excel and PowerPoint is essential; InDesign is a plus. To apply, tailor your CV to quantify outcomes and submit your direct application to Jasmine Mims at [email protected] (agencies will not be considered).

Company Description

Colliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert advice to clients. 

Colliers Urban Planning partners with developers, governments and industry leaders to deliver integrated planning solutions that shape communities. From strategy and policy to approvals and delivery, our national team is committed to achieving outstanding client and community outcomes. 

Job Description

We are seeking a high-performing Executive Assistant ready to accelerate their career and support the highly successful Managing Director | Urban Planning, based in our Sydney CBD office.

The ideal candidate will have extensive administrative experience and thrive in a fast-paced, challenging environment. This permanent role requires someone who brings a proactive, "can do" attitude and excels in a high-performance, dynamic team setting.

In this key support role, you will be responsible for a wide range of administrative tasks which include:

• Comprehensive diary management and coordination of meetings and appointments.
• Managing correspondence including emails, phone calls and written communications on behalf of the Managing Director.
• Preparing documentation such as correspondence, presentations, agendas and minutes.
• Coordinating travel arrangements, expenses and credit card reconciliations.
• Supporting people and engagement initiatives in partnership with the People & Performance and National Operations teams.
• Assisting with the coordination of client and staff events.
• Maintaining accurate records, filing systems and CRM data.
• Providing broader office and operational support as required.

Qualifications

To meet the requirements of this busy role, you have experience in a similar role and bring the following skills:

• 4 + years experience in a similar Executive Assistant or senior administration role.
• Strong communication and interpersonal skills with a client-focused mindset.
• Advanced skills in Microsoft Word, Excel and PowerPoint. 
• Experience in Adobe InDesign is highly advantageous. 
• High attention to detail and accuracy.
• Strong time management and ability to multi-task.
• Working with minimal supervision.
• Professional communication skills.
• Proactive in supporting and adding value to the team.

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information Jasmine Mims at [email protected].