Executive Assistant

JobsCloseBy Editorial Insights

DEPT® is seeking a diligent Executive Assistant to join the Executive Support & Travel team in the Netherlands, keeping the Executive Team’s calendars prioritized, travel organized, and stakeholders well supported. You will manage complex schedules, coordinate national and international trips, and plan events while handling confidential information with discretion in a fast paced setting. Ideal candidates are fluent in English and Dutch, proficient with Google Workspace, and skilled at juggling competing priorities. The role is hybrid with 3 office days per week (most weeks 2 days in Amsterdam and 1 day in Rotterdam), and 36 to 40 hours. To apply, highlight calendar and travel management, cross-team collaboration, and a track record of initiative and adaptability, aligned with our values of collaboration, curiosity and getting things done.

Hybrid (3 out of 5 days in office minimum) 

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

This role is at the center of our global support team in The Netherlands. Think of us as the logistical backbone of the Executive Team, keeping things running smoothly, calendars up-to-date and helping out everywhere we can. We're the ones who answer questions, offer support, and make sure everything is well-planned and proactively organised. We’re the reliable crew that everyone counts on to keep things rolling.

JOB PURPOSE

We are looking for a diligent, smart and talented individual who will be a part of the Executive Support & Travel team. You will support the global Executive Team. Within this control center, agendas are managed, priorities are set and travel is booked (both national and international travel). 

WHAT YOU'LL DO

• Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements;
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships;
• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed;
• Prioritize and work efficiently and handle confidential information discreetly;
• Booking trips and accommodations for the Executive team, overseeing travel arrangements within DEPT®, researching hotels, and organizing conferences.
• Event planning for off-sites and board meetings. 

WHAT YOU'll BRING

• Professional working proficiency in English and Dutch language;
• Previous experience as Personal Assistant or Executive Assistant or similar;
• Our team works with Google and all things Google; drive/sheets/email/calendar. It is important that you work well with Google systems;
• Strong organizational, planning, and time management skills;
• Are a great multi-tasker who is used to juggling competing priorities;
• A personality that matches well with a fast paced, demanding and dynamic international working environment;
• Able to collaborate well at various levels of the organization and working in a high-trust team set-up with a getting things done mentality.  
• Availability for 36 or 40 hours a week and able to work at the office at least 3 days a week - most weeks 2x in Amsterdam and 1x in Rotterdam;
• A reasonable degree of flexibility around the working hours and picking up some last-minute urgent matters in evenings or on the weekend is appreciated.

WHAT YOU'll GET

• A flexible, hybrid working policy (2-3 days from the office, depending on location) and the opportunity to work from abroad for 13 weeks a year.
• 24 vacation days per year and the possibility to buy an unlimited number of extra vacation days.
• DEPT®/YOU Learning Menu and DEPT®/YOU Special Programs. Develop your skills with courses and programs tailored to your needs.
• Stay happy and healthy with a contribution to your health through the OpenUp platform, gym and wellness discounts, and healthy lunches at the office.
• Enjoy hassle free-commutes with an NS Business Card. 
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.