Executive Assistant

JobsCloseBy Editorial Insights

Flexport is seeking a sharp, trusted Executive Assistant to support the VP Americas in Austin. You will manage calendars, plan events, coordinate travel, and lead projects while handling confidential matters with discretion. You will act as a force multiplier by aligning priorities, improving functional communication, and building relationships with leadership. The ideal candidate has a BA/BS and 3-5 years supporting senior executives in tech or startup environments, strong communication, and a bias for action. To apply, tailor your resume and cover letter to highlight calendar and travel management, stakeholder coordination, and strategic project support, and demonstrate discretion and impact aligned with Flexport values.

About Flexport: 

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year. 

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Support the operational excellence that drives our business forward

The Opportunity

We’re looking for an experienced, sharp, and highly trustworthy Executive Assistant in direct support of our VP, Americas. You’ll work alongside leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth. 

This role is ideal for someone who thrives in a fast-moving, ambiguous environment, and who brings a calm, strategic presence to dynamic executive offices. You will act as a force multiplier, managing day-to-day operations, enabling strategic alignment, and strengthening communication across the business.

Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel and leading high-impact strategic projects aligned with Flexport’s growth and profitability goals. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

You will:

• Serve as a strategic partner to your assigned executive (VP, Americas) by managing schedules, priorities, and key communications with precision and foresight.
• Coordinate cross-functional interactions with senior leaders, external partners, board members, and other key stakeholders.
• Anticipate needs, problem-solve on the fly, and help your executive stay ahead of their most critical workstreams.
• Own and drive logistics for high-impact initiatives, travel, meetings, and events (e.g., QBRs, off-sites, internal communications). 
• Handle confidential and non-routine matters with discretion, judgment, and professionalism.
• Prepare and organize data and reports, identifying insights or solutions when needed.
• Support heavy calendar management, domestic/international travel, expenses, POs, and other administrative tasks with speed and accuracy.
• Build trusted relationships with internal stakeholders, including the broader C-Suite and their EAs.

You should have:

• A BA/BS degree and 3-5+ years of experience supporting senior executives in fast-paced, high-growth environments (tech or start-up experience preferred).
• Impeccable communication skills — concise, clear, and thoughtful, with strong writing ability.
• A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment.
• Strong emotional intelligence, with the ability to anticipate needs, resolve issues proactively, and foster a culture of trust.
• A bias for action — you operate with urgency, adapt quickly, and keep momentum high even when the path isn’t perfectly clear.
• Deep commitment to Flexport’s values and mission, with a genuine interest in business, culture, and making organizations better from the inside out.

Commitment to Equal Opportunity

At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

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