Executive Assistant
UnitingCare QueenslandJobsCloseBy Editorial Insights
Executive Assistant to the General Manager at The Wesley Hospital, a large private not-for-profit with a strong community focus, is a permanent full-time role based with easy access to public transport. You will manage a dynamic executive diary, prepare for meetings, arrange travel and accommodation, handle email and correspondence, provide committee secretariat support, draft reports and presentations, coordinate projects and liaise with key stakeholders while protecting confidentiality. The package is a competitive salary plus 12% super, not-for-profit salary packaging and employee benefits, with flexible work options and career development. To apply, tailor your CV to show proactive diary management, stakeholder influence, and sound judgment, submit early, and demonstrate your alignment with UnitingCare values.
Executive Assistant | The Wesley Hospital
Employment Term: Permanent Full Time Opportunity
Location: Auchenflower, with direct access from Auchenflower train station and just 5 mins from Toowong Shopping Village and 10 mins from Brisbane City
Remuneration: Competitive Salary + 12% Super + Not-for-Profit Salary Packaging + Employee Benefits
Applications will be reviewed as they are received, and therefore may result in the role closing early if the right applicant is found.
Make a meaningful difference with The Wesley Hospital and UnitingCare
The Wesley Hospital is one of Australia's iconic and largest private not-for-profit hospitals. From the heart of Brisbane, more than 800 Visiting Medical Practitioners and 2,000 staff deliver personalised care through life's journey, making a meaningful difference in the lives of generations of Queenslanders.
We offer comprehensive care across a wide range of acute tertiary-level medical and surgical services with a particular focus on cancer care, cardiac care, women's and children's care, and complex surgical care. This includes the busiest robotic surgery program and the first Robotic Surgery Centre of Excellence accredited in Australia.
An integral part of our team, as an Executive Assistant you'll be encouraged to grow, develop and feel empowered to make everyday easier for the people we care so passionately about.
Let's make a meaningful difference, together.
As the Executive Assistant supporting the General Manager, The Wesley Hospital, you will provide strategic executive support, acting as a trusted partner who ensures priorities are managed effectively, commitments are coordinated seamlessly, and the demands of a busy executive office run smoothly.
Your Part In the Wesley and UnitingCare Health Team:
This is a highly visible role requiring exceptional organisational skills, sound judgement and the ability to anticipate needs before they arise. You will work closely with key internal and external stakeholders while ensuring the General Manager is supported to deliver strategic and operational outcomes.
A diverse role, you'll be accountable for:
Managing a complex and dynamic executive diary, ensuring priorities are coordinated and time is used effectively
Proactively preparing for meetings, commitments and deadlines to ensure each day runs smoothly
Liaising with important internal and external stakeholders
Assisting with and coordinating projects that support strategic and operational objectives
Providing executive support including meeting scheduling, travel and accommodation arrangements, email and correspondence management
Providing secretariat support to committees including agenda preparation, minute taking and action tracking
Drafting professional reports, presentations and executive correspondence
Screening calls and coordinating urgent requests and emerging priorities
Coordinating events, workshops and functions as required
Assisting with general administration, office management and HR-related activities
Supporting medical workforce administration
Providing support to other Hospital Executives and Executive Assistants when required
Undertaking project and improvement work as required
Performing other duties as directed to meet evolving service needs
You will provide supervision and guidance within a multi-disciplinary team through effective decision making and support, you will lead by example through exceptional communication, customer service and patient advocacy.
What makes a difference for us?
We are seeking an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. This role requires a high level of self-motivation, initiative and the ability to stay one step ahead. You will be supporting a busy executive and will have exceptional diary management skills, ensuring priorities are coordinated effectively, meetings are well prepared and each day runs smoothly.
You will be proactive, adaptable and comfortable managing competing priorities while exercising sound judgement and discretion.
Exceptional diary and calendar management skills, with the ability to coordinate complex schedules and changing priorities
A proactive and forward-thinking approach, anticipating needs and preparing for upcoming meetings, commitments and deadlines
Ability to build trusted relationships and confidently manage competing priorities on behalf of a senior executive
Flexibility to respond to changing business needs, including occasional work outside standard business hours
What makes a difference for you?
NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained
Flexible work arrangements to support work-life balance
A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
Career development opportunities to challenge yourself, grow and make a meaningful difference
A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
We’d love you to be part of our UnitingCare family
By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.
Child safe, Child friendly
UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:
provide welcoming, safe and nurturing services for children
implement measures to prevent child abuse and neglect within our services
appropriately and immediately address child abuse and neglect if it does occur
abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme
Diversity & Inclusion
Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.
Safe workplace
We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.
Commitment to Safeguarding
We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.