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Executive Assistant (m/w/d) - Part-Time (50%)

COLAS
7 hours ago
Part-time
On-site
Frankfurt am Main, 05

JobsCloseBy Editorial Insights

Colas Deutschland GmbH is seeking a highly organized Executive Assistant (m/w/d) for a part time, on-site role in Frankfurt (20 hours per week) to support the General Manager for Western Europe. You will be the GM’s right hand, managing complex calendars and emails, arranging international travel, preparing presentations and reports, taking minutes, coordinating meetings, and keeping the executive office running smoothly across Western Europe and the French HQ. Required: proven EA/PA experience, native German, business fluent English, French a strong plus; expert MS Office; and a track record of discretion, proactivity, and exceptional organization. To apply, tailor your CV to show senior-level admin support and travel coordination, highlight multilingual capabilities, provide concrete examples, and craft a concise cover letter that demonstrates your fit for an international, fast-paced environment.

ABOUT COLAS DEUTSCHLAND GMBH

 

Colas is a world leader in the construction and maintenance of transport infrastructure. As a subsidiary of the French Colas Group, we combine international strength with local expertise.

We are looking for a highly organized and proactive Executive Assistant to support our General Manager for Western Europe in our Frankfurt office.

THE ROLE

 

In this pivotal role, you will act as the right hand to the General Manager, ensuring smooth day-to-day operations and high-level administrative support.

This is a part-time position (20 hours per week), offering flexibility and a professional, international working environment.

 

  • Location: Frankfurt am Main, Germany
  • Reporting to: General Manager for Western Europe

 

KEY RESPONSIBILITIES

 

  • Calendar & Correspondence: Efficient management of complex schedules, appointments, and email correspondence.
  • Travel Management: Organizing international travel itineraries, bookings, and expense reporting.
  • Communication Bridge: Acting as a primary point of contact between the General Manager and internal/external stakeholders across Western Europe and the French headquarters.
  • Documentation: Preparing high-quality presentations (PowerPoint), reports (Excel), and formal documents (Word).
  • Meeting Coordination: Organizing meetings and workshops, including agenda preparation and minute-taking.
  • Office Management: General administrative tasks to ensure the efficiency of the executive office.

 

YOUR PROFILE

 

  • Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
  • Languages: * German: Native level (Mother tongue).
    • English: Business fluent (written and spoken) is a must.
    • French: Strong proficiency is a significant advantage, given our headquarters are based in France.
  • Technical Skills: Expert knowledge of the MS Office Suite (Outlook, PowerPoint, Word, and Excel).
  • Personal Attributes:
    • Discretion: You handle sensitive and confidential information with the utmost integrity.
    • Proactivity: You think two steps ahead and anticipate the needs of the General Manager.
    • Organization: You are a master of structure, even when managing competing priorities.
    • Soft Skills: You are communicative, diplomatic, and possess a high degree of flexibility to adapt to a dynamic environment.

 

WHAT WE OFFER

 

  • A challenging role within a market-leading international group.
  • A collaborative and professional atmosphere.
  • Competitive compensation and benefits.
  • The opportunity to work at the heart of our Western European operations.