Executive Assistant - Sales

JobsCloseBy Editorial Insights

Lightspeed Systems is seeking an organized, proactive Executive Assistant to support senior leaders, manage calendars, meetings, travel, and company events in a fast paced, collaborative SaaS environment. The standout candidate will demonstrate 2–4 years in administrative or events roles, exceptional organizational skills, high attention to detail, and strong written and verbal communication. Proficiency with Outlook, Word, Excel, and PowerPoint is essential, as is comfort working with diverse stakeholders and maintaining confidentiality. Remote UK candidates with flexibility for UK travel will thrive. To apply, tailor your resume to highlight calendar management, travel planning, event coordination, and cross functional collaboration, and include concrete outcomes and vendor liaison experience, if any.

Lightspeed Systems is looking for an organized, proactive Executive Assistant to support our leadership team and help deliver a great employee and customer experience.

In this role, you’ll provide administrative support to senior leaders while coordinating company events, meetings, and travel arrangements. You’ll help keep day-to-day operations running smoothly by managing schedules, organizing logistics, and ensuring important activities stay on track.

This is an excellent opportunity for someone who enjoys variety in their work, has strong organizational skills, and thrives in a collaborative, fast-paced environment.

ABOUT THE ROLE

• Manage calendars for assigned leaders, scheduling meetings and coordinating availability across teams.
• Organize internal and external meetings, including invitations, agendas, meeting materials, and logistics.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare presentations, reports, and meeting materials as needed.
• Track follow-up items and assist with administrative coordination for key projects.
• Process expense reports and maintain accurate records in accordance with company policies.
• Support general administrative tasks for the leadership team.
• Maintain confidentiality when handling sensitive company information.

Events & Team Coordination

• Coordinate logistics for company meetings, team gatherings, and leadership offsites.
• Support planning and execution of internal events and employee engagement activities.
• Liaise with vendors, venues, and service providers to ensure successful event delivery.
• Arrange catering, meeting rooms, and hospitality for internal meetings and visitors.
• Assist with conference and trade show logistics when required.
• Partner with People Operations, Marketing, and other teams to support company initiatives and events.

ABOUT YOU

• 2–4 years of experience in an administrative, executive support, office coordination, or events role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and a commitment to delivering quality work.
• Comfortable working with a variety of stakeholders across the organization.
• Proactive and dependable, with a willingness to take ownership of assigned responsibilities.
• Ability to adapt and remain flexible in a changing environment.
• Proficiency with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Experience coordinating meetings, travel, or events is preferred.
• Experience in a SaaS or technology company is a plus.

This is a remote position open to candidates residing in the United Kingdom. Occasional travel within the UK may be required for company meetings, team events, and industry conferences.