Executive Assistant to Head Group Communications 100% (f/m/d)

JobsCloseBy Editorial Insights

Julius Baer is seeking an experienced, discreet Executive Assistant to the Head of Group Communications for a 100% onsite role in Zurich. You will provide high‑level administrative support at board level, manage complex calendars and global travel, organize hybrid meetings and events, and assist with ad hoc projects and HR tasks. Fluency in English and German and superb MS Office skills are essential, as is a proactive, solution‑focused mindset and meticulous attention to detail. To apply, tailor your CV to emphasize confidential stakeholder coordination, document and presentation quality, and demonstrated ability to work independently under pressure; include a concise, targeted cover note.

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At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Julius Baer is the leading Swiss private banking group with a focus on servicing and advising sophisticated private clients and is a premium brand in global wealth management.

We are searching for an experienced, reliable and organized personality to support one of our senior Managers at board level.

We offer working in an international and dynamic team on a portfolio of interesting and diverse topics with the potential to grow with your tasks.

YOUR CHALLENGE

• Provide high-level administrative support to the Head of Group Communications, acting as first point of contact for internal stakeholders across all levels of the organization and external parties, including media

• Draft, proofread, and present high-quality documents, presentations, correspondence, briefings, and reports in German and English using advanced MS Office skills

• Manage complex calendars, coordinate meetings, global travel arrangements, and prepare expense reports with precision

• Organize internal and external meetings and events, including hybrid meetings, conferences, and team workshops, covering all logistical aspects Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports

• Proactively support preparing for meetings, with appropriate research and/or briefings

• Independently handle ad-hoc tasks, including small project coordination and HR-related administrative support

YOUR PROFILE

• Discreet and trustworthy individual with absolute dedication to confidentiality

• Team-oriented and solution-focused with excellent problem-solving abilities

• Excellent written and verbal communication skills in English and German

• Strong time management skills and ability to multi-task and prioritize work

• Highly organised, proactive, and able to operate reliably under pressure with minimal supervision, with strong attention to detail

• Proficient user in MS Office applications, including Excel and PowerPoint

• Relevant higher educational and professional background

We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.

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