Executive Assistant to the CEO
International Community Schools (ICS)JobsCloseBy Editorial Insights
International Community Schools in Abu Dhabi seeks an organized bilingual Executive Secretary to support the CEO onsite. The role manages the CEO’s calendar and travel, prepares meetings and minutes, drafts bilingual correspondence, maintains confidential records, and coordinates across six branches with a focus on action-item follow-up. Requirements include a bachelor’s in business or related field, 3–5 years as an EA for senior leaders, fluency in Arabic and English, and proficiency in MS Office and digital tools; education sector experience preferred. Preferred: C-level support, UAE education knowledge, and ability to work under pressure. To apply, follow the ICS careers page and tailor your resume with calendar, travel, and coordination examples, highlighting leadership support and confidentiality.
About Us
International Community Schools (ICS) is one of Abu Dhabi's leading educational groups, operating six schools committed to delivering excellence in education. We are seeking a highly organized, proactive, and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to our Chief Executive Officer (CEO).
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate and prepare meeting agendas, presentations, reports, and minutes.
- Draft, proofread, and manage professional correspondence in both English and Arabic .
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Maintain confidential records, documents, and executive files with the highest level of discretion.
- Coordinate with school leaders and department heads across all six branches.
- Track action items and ensure timely follow-up on executive decisions.
- Organize executive meetings, events, and official visits.
- Handle administrative tasks and provide general executive support as required.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
- Fluency in both Arabic and English (reading, writing, and speaking) is mandatory.
- Previous experience in the education or school sector is highly preferred.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High level of professionalism, integrity, and confidentiality.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
Preferred Qualifications
- Experience supporting C-level executives or senior leadership.
- Knowledge of UAE education sector practices and professional correspondence.
- Strong attention to detail and the ability to work effectively under pressure.
- Arabic and English Language is compulsory
Benefits
What We Offer
- Competitive salary and benefits package.
- Professional and collaborative working environment.
- Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.
If you are a highly organized, bilingual professional with a passion for executive support and educational excellence, we invite you to apply and become part of the International Community Schools family.