Executive Assistant to the CEO

JobsCloseBy Editorial Insights

Stäubli is seeking an Executive Assistant to the CEO in Pfäffikon, a full-time onsite role supporting the CEO, the Konzernleitung, Board of Directors and shareholders with meticulous administrative and office management, event coordination and digitalization projects. The ideal candidate has 5+ years in an international company as EA or PA, is fluent in German and English (French a plus), demonstrates discretion, a hands-on attitude, and a strong commitment to corporate culture. Tip: tailor your application to show successful board and shareholder meeting support, complex calendar management, and event logistics, highlight MS Office mastery and digital filing projects, and illustrate how you stay calm under pressure and maintain confidentiality.

Company Description

Stäubli is a global industrial and mechatronic solution provider with four dedicated Divisions: Electrical Connectors, Fluid Connectors, Robotics and Textile, serving customers who aim to increase their productivity in many industrial sectors. Stäubli currently operates in 28 countries, with agents in 50 countries on four continents. Its global workforce of 6,000 shares a commitment to partnering with customers in nearly every industry to provide comprehensive solutions with long-term support. Originally founded in 1892 as a small workshop in Horgen/Zurich, Switzerland, today Stäubli is an international Group headquartered in Pfäffikon, Switzerland.

Job Description

PURPOSE OF THE POSITION: 

The Executive Assistant manages independently the CEO office. This role aims at supporting organizational and administrative tasks for the CEO, the Konzernleitung, the BoD directors and shareholders at the headquarters (STI) in an organized, conscientious, meticulous and precise way of working.

As the first point of contact for executives and the other external stakeholders, the executive assistant plays a key role in the company’s image. In charge of supervising the CEO office, the incumbent ensures high standard service quality in terms of office and event management.

• Administrative Support: Assisting  the CEO, President of the board / Board of directors / Shareholders in all administrative matters
• Event Management: Organize logistics and coordinate meetings, workshops, and conferences for leadership and corporate events, including Board of Directors, Shareholders, and KL members.
• Project Management: Lead office digitalization by creating a digital file structure with maintenance guidelines, managing and contributing to specific files and projects as requested.
• Office Management: acting as a contact point for third-party service providers and stakeholders, ensuring continuous front desk presence, and managing catering and material deliveries.

Qualifications

Requirements: 

• Work experience for at least 5 years in an international company as an Executive Assistant, Personal Assistant or similar role
• PA diploma or certification is a plus
• Timely flexibility during Board and Shareholder Meetings as well as during KL meetings
• Excellent MS Office knowledge and skilled with office gadgets and applications (e.g. e-calendars and copy machines)
• Fluent in German and English.  French knowledge is a plus
• Discretion and confidentiality
• High level of commitment to corporate culture and goals
• Hands on mentality