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Executive Secretary / Assistant to the CEO

International Community Schools (ICS)
1 day ago
Full-time
On-site
Abu Dhabi, 01

JobsCloseBy Editorial Insights

International Community Schools in Abu Dhabi seeks a bilingual Executive Secretary / Executive Assistant to support the CEO across six branches. The role covers calendar management, travel, meeting prep and minutes, drafting bilingual correspondence, and serving as the primary liaison with internal and external stakeholders while maintaining discretion and confidentiality. The ideal candidate holds a bachelor’s in business or a related field, has 3-5 years supporting senior leaders, is fluent in English and Arabic, and shows strong organizational, communication, and MS Office skills; education sector experience and UAE practices knowledge are a plus. To apply, tailor your resume to highlight cross-functional coordination, proactive follow-through, and confidential project work, include a targeted cover letter, and provide concrete examples of enabling executive decisions.

Location: Abu Dhabi, UAE
Organization: International Community Schools (ICS) – Group of Schools (6 Branches)

About Us

International Community Schools (ICS) is one of Abu Dhabi's leading educational groups, operating six schools committed to delivering excellence in education. We are seeking a highly organized, proactive, and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to our Chief Executive Officer (CEO).

Key Responsibilities

  • Manage the CEO's calendar, appointments, meetings, and travel arrangements.
  • Coordinate and prepare meeting agendas, presentations, reports, and minutes.
  • Draft, proofread, and manage professional correspondence in both English and Arabic .
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Maintain confidential records, documents, and executive files with the highest level of discretion.
  • Coordinate with school leaders and department heads across all six branches.
  • Track action items and ensure timely follow-up on executive decisions.
  • Organize executive meetings, events, and official visits.
  • Handle administrative tasks and provide general executive support as required.

Requirements

Requirements

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
  • Fluency in both Arabic and English (reading, writing, and speaking) is mandatory.
  • Previous experience in the education or school sector is highly preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational, multitasking, and time-management abilities.
  • High level of professionalism, integrity, and confidentiality.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.

Preferred Qualifications

  • Experience supporting C-level executives or senior leadership.
  • Knowledge of UAE education sector practices and professional correspondence.
  • Strong attention to detail and the ability to work effectively under pressure.

Benefits

What We Offer

  • Competitive salary and benefits package.
  • Professional and collaborative working environment.
  • Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.

If you are a highly organized, bilingual professional with a passion for executive support and educational excellence, we invite you to apply and become part of the International Community Schools family.