Expense Administrator

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Chandos is seeking an Expense Administrator to join its fast paced Edmonton based Accounting Team on a full time onsite basis. You will review expense claims for GST/HST, coding and policy adherence, provide excellent service to internal and external stakeholders, monitor policy non compliance, handle corporate credit card inquiries, import approved expense data to Vista, and prepare EFT and wire payments plus credit card rebate accruals, while cross training with the Document Administrator and Accounting and Compliance Administrator roles. Ideal candidates have 2+ years in expense management or bookkeeping, a post-secondary certificate or diploma preferred, and experience with Vista or Comdata is a bonus. To apply effectively, tailor your resume to show policy knowledge, data accuracy, and customer service, and highlight collaboration and alignment with Chandos values of inclusion, ownership and continuous improvement.

Company Description

We are Chandos

Inclusion. Collaboration. Ingenuity. Innovation.

These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk!

We are 100 percent employee owned and proud to be the first and largest B Corp certified commercial builder in North America, meaning we put our values at the centre of everything we do. 

Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.

Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we’re building community. And, we’re looking for like-minded people to join us. Together, we can build a better world.

Job Description

Are you someone who can work in an extremely fast paced environment and thrives on deadlines?  We are looking for an energetic individual to support our Accounting Team.  In this role your main responsibilities will be:

• Review and analyze all expense claims for GST/HST, coding, proper receipts and policy adherence
• Provide excellent customer service to internal and external stakeholders
• Track and escalate issues of travel and expense policy non-compliance as needed
• Serve as the point of contact for any corporate credit card related questions or issues
• Perform weekly import of approved expense and credit card reports to accounting software (Vista)
• Prepare EFT payment, wire payments and credit card rebate accruals
• Work within the expense management system to support, resolve, track and complete reporting
• This role will cross train with the Document Administrator and the Accounting and compliance Administrator roles

Qualifications

• Post-secondary certificate or diploma would be an asset (Business, Finance or Accounting Preferred)
• 2+ years of relevant work experience would be an asset including but not limited to: customer service, bookkeeping, data entry, expense management and software administration
• Previous experience with Vista, Expense Management Systems, or Comdata is considered an asset.
• Experience in developing or working with travel and expense compliance policies would be an asset

Additional Information

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process. 

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care, health spending account and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities