Expert Technical Officer in President's Office

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Joining the European Patent Office as Expert Technical Officer in the President’s Office in Munich, you will co-ordinate duty travel, organise visits and events, provide high level logistics and IT support, manage secure materials and digital archives, and assist with executive transport. The ideal candidate has proven executive support or protocol experience, excellent planning under pressure, diplomatic communication, discretion and a proactive service mindset, plus comfort with digital tools and document management (ideally OpenText). A valid driving licence is required. Apply by uploading an updated CV and a motivation within 4000 characters in the designated field, optionally attaching a letter, and note language skills and willingness to reach B2. Five-year contract, salary EUR 7 076 to 8 931 monthly, citizenship from an EPO member state.

Expert Technical Officer in President's Office (22430)

The President's Office at the European Patent Office (EPO) plays a pivotal role in supporting the President and ensuring the smooth running of day-to-day operations within our international organisation. The team works closely with both internal and external stakeholders in a dynamic environment where professionalism, confidentiality and adaptability are paramount. 

The President's Office is now seeking a proactive and highly motivated individual to join us as Expert Technical Officer. This is a great opportunity for you to contribute directly to the effectiveness of the President's activities and, in turn, to the broader mission of the EPO.

With us you will:

• co-ordinate the President's duty travel, including route optimisation, contingency planning and ensuring readiness of all logistical arrangements
• assist the Chief of Protocol in organising visits, missions and official events, overseeing technical arrangements, including videoconferencing and recordings
• provide high-level operational and logistical support to the President's Office, proactively identifying needs and streamlining workflows
• deliver first-line IT support to the President and the Office team, including troubleshooting devices, liaising with IT services and ensuring seamless operation of digital tools during travel and meetings
• manage the secure delivery of high-priority and confidential materials, safeguarding integrity and timeliness at all times
• maintain and enhance digital archives, recommending improvements to document management systems and retrieval processes to ensure accessibility, security, and compliance with internal standards
• support the executive transport arrangements for the President and senior leadership as needs arise, ensuring punctuality, security, adherence to protocol and completion of any related tasks regarding the organisation's vehicle fleet.
  
  

Apply if you have:

• relevant experience in executive support, protocol services or operational co-ordination
• strong organisational and planning skills, with the ability to manage shifting priorities under pressure
• good working knowledge of digital tools and confidence in supporting others with their use
• clear and professional communication skills, with a diplomatic approach
• a collaborative and inclusive mindset, with a commitment to service excellence
• ability to work with discretion and resilience, taking a proactive and responsible attitude
• experience in handling digital archives and operating document management systems (ideally OpenText) and an understanding of security and compliance requirements
• a valid driving licence and experience in professional driving roles, preferably in diplomatic or executive contexts

Our minimum requirements for this post

• Diploma of completed studies at bachelor's level or equivalent or – in exceptional cases – equivalent professional experience. 
  
• Working knowledge of two official languages. Alternatively, working knowledge of one official language (in such cases, the willingness to learn the missing language and to reach level B2 within a set time frame would be required).
• Citizenship of one of the member states of the European Patent Organisation

Process

Candidates are kindly asked to upload an updated CV and outline their motivation in the designated application field (character limit 4000). If so wished, the motivation letter can also be uploaded as a Word or pdf attachment under "Application document" in SuccessFactors. In this case, please indicate in the designated field "Please refer to attached motivation letter".

The successful candidate will be selected on the basis of qualifications, competencies, professional experience and language knowledge, supplemented as appropriate by interviews, tests and/or a personality questionnaire.

A reserve list may be constituted, should more candidates than required at this time be considered suitable following the selection procedure. Such reserve lists are valid for 18 months and reserve list candidates may be contacted, should a vacancy with substantially the same profile arise during that period.

More information on how we recruit can be found on our EPO jobs and careers site.

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Key information

Job group: 5

Grade: G7 to G9 (net (basic) monthly salary* for this vacancy: EUR 7 076 to 8 931, depending on experience) 

Duration of appointment: Five years, with the possibility of extension

Career path: Technical 

Location: Munich 

Application deadline: 12.03.2026

Interviews planned for: 18.03.2026 - 24.03.2026 

* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.