Facilities Coordinator

JobsCloseBy Editorial Insights

PwC Wellington is hiring a Facilities Coordinator to join Internal Firm Services, delivering day-to-day facilities support, contractor coordination, security administration and records management to keep offices safe, efficient and client-ready. The ideal candidate will have experience in facilities or operational coordination, strong contractor management, clear communication across levels, excellent organisation and meticulous attention to records and access control, with a practical grasp of health and safety. In your application, tailor your CV to show hands-on examples of coordinating repairs, supplier invoicing, mail and courier processes, and incident escalation; use STAR where possible and demonstrate a service oriented approach. Apply directly, as PwC NZ is not partnering with agencies; apply early and show alignment with PwC values and the New Zealand context.

Management Level

Job Description & Summary

Kia ora,

At PwC, our purpose is clear: to build trust in society and solve important problems.

This is a place to keep growing. You’ll learn from the best, take on meaningful challenges, and make a lasting impact for our clients, our communities, and Aotearoa.

Ngā kōrero mō tēnei tūranga / About the role

As part of our Internal Firm Services team in Wellington, you’ll help create a safe, secure and well-supported workplace environment. This is a varied, hands-on role where you’ll work across facilities operations, workplace support, contractor coordination and security administration, helping ensure our offices remain professional, efficient and client-ready.

Your day-to-day could include:

• Providing day-to-day facilities support across Wellington and regional offices as required.

• Supporting workplace operations including mail, courier, stationery and general office processes.

• Coordinating repairs, maintenance and contractor activity, including site access and safe working practices.

• Supporting security and access control administration, including cards, records and audits.

• Assisting with supplier coordination, invoice validation and facilities-related documentation.

• Supporting locker allocation, car parking administration and workplace records.

• Liaising with stakeholders to ensure hazards, risks, accidents and incidents are identified and escalated appropriately.

• Supporting event pack-in and pack-out, supplier access and post-event reinstatement

• Maintaining facilities records, process documents and workplace systems accurately and consistently.

• Working collaboratively with Business Services colleagues to support a professional client and staff experience.

Ngā pūkenga ka kawea mai e koe, ka whakawhanakehia rānei i tēnei tūranga / Skills you will bring or develop in this role

• Experience in a similar facilities, workplace support or operational coordination role preferably within a professional services or corporate environment.

• Confidence managing contractors and coordinating multiple external providers.

• Strong communication skills and the ability to work effectively with staff at all levels.

• Strong organisation, prioritisation and problem-solving capability.

• High attention to detail, particularly across records, access control and follow-up.

• A positive, service-oriented approach and passion for delivering an exceptional workplace experience.

• Awareness of workplace health and safety practices and the importance of risk escalation.

• Confidence using Microsoft Office and similar workplace systems.

• A strong sense of teamwork and shared accountability.

If you don’t meet every requirement, we still want to hear from you - your skills and potential may be a great fit.

Ngā āhuatanga hirahira o te mahi ki PwC / Highlights of working at PwC NZ

• Rewards - Discretionary bonus opportunities; generous referral bonuses; retail discounts & deals 

• Growth - Global network; leadership development; A.I. tools and training; formal learning pathways; supportive coaching culture 

• Wellbeing - $250 annual wellbeing allowance; Life & income protection; Sonder/EAP/Headspace; 15 days’ paid sick leave; group-rate health insurance (eligibility applies) 

• Reputation - PwC is known for shaping tomorrow. Join us and you’ll accelerate your career while helping clients and communities solve their most important problems.  

• Time off - Two paid recognition days off provided each year during our annual summer shutdown period; purchase up to two extra weeks’ annual leave 

• Whānau & community - Paid parental leave for all parents with flexible options and financial planning support; inclusive networks; paid volunteering leave 

Mō te aha tāu e tatari ana? / What are you waiting for?

Belong to a community of problem solvers where differences are embraced. We’ll empower you with technology, coaching, flexibility and trust to make a meaningful difference. Learn more on our careers site at https://www.pwc.co.nz/careers.html.

Grow here. Go further.

Ngā whakautu ki o pātai / Your questions answered

Tono tika mai / Please apply directly: We’re not currently partnering with recruitment agencies for this role. If you’d like to be considered, please apply directly - we’d love to hear from you.

Nau mai ngā tono wawe / We encourage early applications: This role may close before the listed date if we identify a suitable candidate.

Atamai hangahanga / A.I. usage: Please note that secure, A.I.-enabled tools may support parts of our recruitment process, but all applications are reviewed and decisions made by our people.

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Job Posting End Date