Facilities Services Administrator

JobsCloseBy Editorial Insights

Join Kmart Australia as a Facilities Services Administrator and support the national Facilities team in a fast paced role behind the scenes. You’ll consolidate and validate service data, produce national reporting packs and dashboards, coordinate governance forums and act as a key liaison between teams, state stakeholders and service providers. The ideal candidate will excel at organisation and data accuracy, be proficient with Microsoft 365 tools, Smartsheet and BI dashboards, and bring experience with contracts, onboarding and risk tracking. In your application, highlight facilities or property admin experience, demonstrated data reporting impact, cross team collaboration and process improvement, plus willingness to work hybrid. Apply now.

Brighter Futures Start Here

We are an inclusive team who power two of the most iconic and loved brands, Kmart and Target. We have more than 50,000 passionate individuals across our stores, distribution centres, and offices around the globe.

With our brands touching the lives of almost two million customers every week, you’ll feel the impact of the work you’ll do every day. As a leader in the retail market, we’re optimistic about our future and yours. We’re changing at a rapid rate, giving you challenging work that you’ll be proud of.

Join the team

We’re looking for a Facilities Services Administrator to join our national Facilities team and play a key role in keeping everything running smoothly behind the scenes.

This is a fast-paced, high-impact role where you’ll bring structure, accuracy and coordination across reporting, systems and workflows. If you enjoy working with data, thrive on organisation and take pride in making things work better, this is a great opportunity to make a real difference.

What you’ll be doing

• Provide centralised administrative and coordination support across the Facilities Services function
• Consolidate and validate service data to produce accurate national reporting packs, dashboards and trackers
• Maintain reporting templates, ensuring consistency, accuracy and timely delivery
• Coordinate governance forums, including preparing agendas, packs, minutes and tracking actions to closure
• Act as a key coordination point between national teams, state stakeholders and service providers
• Support onboarding, systems access and process alignment for internal and external stakeholders
• Maintain contract documentation, including master copies, schedules and version control
• Log, track and monitor escalations, audits and follow-up actions, ensuring visibility of risks and issues
• Support workflow management across multiple service streams in a high-volume operational environment
• Assist in maintaining compliance and safety documentation, including contractor records and incident tracking

To be successful in this role you’ll have:

• Previous experience in an administrative or coordination role, ideally within facilities, property or a related environment
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting
• High attention to detail, particularly when working with data, reporting and documentation
• Proficiency in Microsoft 365 tools (Excel, Outlook, Teams, SharePoint, Word) Smartsheet’s, and reporting systems
• Ability to work with data and systems, including BI dashboards and work order or workflow platforms
• Strong communication skills with the ability to collaborate across diverse teams and stakeholders
• A proactive, self-motivated approach with strong prioritisation skills
• Ability to support process improvement and maintain governance discipline
• A team-focused mindset with a commitment to accuracy, consistency and continuous improvement
  

Benefits we’ll offer you:

• Flexible hybrid working options through our Flex Where, Flex When, Flex Well policy.  
• A team member discount card that gives you a discount at Kmart, Target, Officeworks and Bunnings 
• Access to the Brighter Benefits program which entitles you to exclusive discounts and benefits in the areas of entertainment, travel, lifestyle, and health – with over 60 suppliers!  
• We want you to feel rewarded for your commitment and hard work that's why eligible team members get the opportunity to participate in a bonus program 
• We offer inclusive parental leave, and ongoing support offered through our partnership with Circle In for team members of all backgrounds and family circumstances  
• A dynamic learning and support program 
• Opportunity to fast track your career through our Mentor Program as a Mentee or Mentor 
• A Kudos recognition program, where you are nominated by your peers to spin a wheel, to win a stack of cool prizes 
• Great career opportunities across the broader Wesfarmers Group 

We celebrate the rich diversity of the communities in which we operate. We are committed to creating inclusive and safe environments where all our team members can contribute and succeed. We believe that all team members should feel valued, respected and safe, and strive to ensure our recruitment process is accessible and welcoming, with applications encouraged from all candidates.

We encourage you to tell us about any workplace adjustments that you would like, by emailing [email protected].

If you would like to explore a career with Kmart and this sounds like the perfect role for you – apply now!

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