Field Accounting Administrator

JobsCloseBy Editorial Insights

Fabick Cat is seeking a Field Accounting Administrator in Marlborough, MA for a full‑time, on‑site role focused on office based financial and accounting tasks, including accurate rate and material billing, posting invoices, AP/AR, and coordinating with Home Office and the National Billing Team to ensure correct invoicing and timely collections. The position also covers month end activities, vendor onboarding, PO issuance, and maintaining organized billing files to support customer satisfaction and sales growth. To apply, highlight 1+ year of admin or accounting experience, strong math and communication skills, proficiency with Office and Google tools, and a proven ability to multi task and meet deadlines in a fast paced team environment, plus any exposure to ActiMate or T&M Pro.

This position is an administrative role focused on financial and accounting functions in the office. The Field Accounting Administrator is responsible for a variety of accounts payable and/or accounts receivable tasks in accordance with BELFOR standard procedures.

Essential Functions

• Enter rate and material billing accurately into the ActiMate system
• Coordinate billing with Home Office for national accounts
• Post final customer invoices
• Put together billing package and sending out to customers
• Maintain accurate billing files and historical finance records
• Assist in tracking of Home Depot and Lowes receipts to ensure jobs are costed correctly
• Enter time and material billing into T&M Pro
• Coordinate with National Billing Team in order to ensure accurate invoicing and collections
• Enter accounts payable records
• Preform check runs
• Mange vendor onboarding and ensure compliance with vendor requirements
• Participate in Month End Review process
• Issue purchase orders
• Work as a team with local and national operations to promote customer satisfaction, sales growth, and the success of the entire BELFOR organization.

Other projects and duties as assigned

Requirements

• High School Diploma or equivalent
• 1+ years of administrative or accounting experience
• Strong interpersonal and communication skills (written and verbal).
• Strong math skills
• Solid computer skills, including a proficiency at using Office Suite and Google products
• Ability to work under time constraints to meet specific timelines
• Ability to multi-task and excel in a fast-paced, team-oriented environment.

Physical Requirements

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BELFOR Holdings is an Equal Opportunity Employer