Financial Administrator

JobsCloseBy Editorial Insights

Bayleys Real Estate in Hastings, F2, is seeking a motivated Financial Administrator to support the CFO and keep the business's finances accurate and timely. You’ll process sales contracts and commissions, manage creditor and marketing invoices, perform daily bank reconciliations in Xero, handle trust account work, vendor communications, monthly franchise returns, payroll for administration staff and salespeople, and other finance duties. The ideal candidate will have finance or payroll experience, preferably in real estate or a commission-based setting, with exceptional attention to detail and strong multi‑tasking skills. To apply, tailor your CV to highlight Xero, payroll, commission processing, and trust accounting, and include a concise cover letter that shows initiative and teamwork.

We are looking for a motivated and detail-oriented Financial Administrator to join our team. Reporting to the Chief Financial Officer, this role is responsible for ensuring the smooth, accurate, and timely administration of a wide range of financial functions across the business.

This is an excellent opportunity for someone with strong financial administration experience who enjoys variety, takes pride in their accuracy, and thrives in a collaborative team environment.

About the Role

Your day-to-day responsibilities will include:

• Processing sales contracts and commissions

• Preparing and sending commission statements to solicitors and lawyers

• Managing creditor invoices and monthly payments

• Processing marketing invoices and reconciling related costs

• Daily bank reconciliations through Xero

• Trust account receipting and reconciliations

• Preparing vendor correspondence for unconditional sales

• Completing monthly franchise returns

• Processing payroll for administration staff and salespeople

• Daily banking and financial administration duties

• Supporting the CFO with finance-related tasks and reporting

About You

To be successful in this role, you will have:

• Previous experience in a finance, accounts or payroll position

• Previous experience in Real Estate or a commission-based industry

• Strong attention to detail and a high level of accuracy

• Excellent organisational and time management skills

• Confidence managing multiple priorities and deadlines

• A proactive approach and willingness to take initiative

• Strong communication and customer service skills

• Experience using Xero and Microsoft Office applications

Experience with Dext, iPayroll and PropertySuite would be beneficial but is not essential.

Why Join Us?

You'll be joining a supportive and professional team where your contribution is valued and your expertise will make a genuine difference. This is a varied and rewarding role offering exposure across multiple areas of finance and administration within a fast-paced business environment.

If you're looking for a role where no two days are the same and where you can build strong relationships while applying your financial expertise, we'd love to hear from you.

Apply now and take the next step in your finance career.