Fleet & Facilities Coordinator
Flynn Group of CompaniesJobsCloseBy Editorial Insights
Flynn Group of Companies in Calgary is hiring a Fleet & Facilities Coordinator to manage fleet operations, yard and building maintenance, shipping, and stores, with duties ranging from booking service and maintaining vehicle records in Element and Flynn systems to coordinating inspections, registrations, insurance slips, accident reporting and payroll hours, plus onboarding of new vehicles and seasonal site tasks. The ideal candidate has 3-5 years in property or facilities management, and fleet management is an asset, with strong communication, analytical, problem solving and negotiation skills, plus the ability to work independently and with others. Highlights include health benefits, RRSP matching, Flynn University, and a collaborative culture. To apply, tailor your resume to show relevant fleet and facilities experience, compliance and recordkeeping proficiency, and examples of organization and multi tasking in a fast paced environment.
Our Flynn Calgary office is looking for a Fleet & Facilities Coordinator to join our team!
What We Offer- Rewarding, challenging, fast-paced work, in an excellent environment- Training and development opportunities- Excellent benefits program including Health, Dental, Vision, Life Insurance, and RRSP matching, competitive wages.- Ongoing career development via continuing education and Flynn’s in house University programs- Great environment where our motto is "Flynn Family Winning Together!"
A Day in the Life:- Book service and repairs for all company trucks using PO numbers or p‑cards and update corresponding vehicle records in Element and Flynn systems.- Maintain all commercial fleet files, permits, driver records, and ensure commercial driver paperwork is accurate and submitted on time.- Schedule annual inspections for all Flynn equipment and complete yearly vehicle registrations, providing documents to department managers.- Provide insurance slips, complete accident reports for insurance/head office, and update all tickets and accidents in the Flynn system.- Approve driver and mechanic hours in the payroll system and compile annual abstracts, ensuring employees sign off on driving policies.- Prepare new vehicles (insurance, registration, fuel cards), order new fuel cards as needed, and enter new trucks into Flynn and Element systems.- Manage yard and building maintenance, including seasonal tasks such as snow removal, lawn mowing, and coordinating office repairs.- Handle all shipping and receiving duties, including scheduling deliveries with Superintendents and Project Managers using Flynn trucks or external carriers, and responding to calls from outside carriers.- Oversee stores operations and assist with pricing.
What We Are Seeking- Knowledge of building standards and requirements- 3-5 years’ experience in a property / facility management role is an asset- Previous experience in Fleet Management is considered an asset- Excellent verbal and written communication skills- Strong analytical, problem solving and negotiation skills- Ability to work independently and with others- Strong organization skills and attention to detail
Fleet & Facilities CoordinatorBuilding Envelope, Construction, Fleet Management, Facilities Management, Property Management, Building Maintenance Flynn Group of CompaniesCalgary, AB
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