Front Desk Coordinator | Lumino St Heliers |Full-time

JobsCloseBy Editorial Insights

Lumino St Heliers is seeking a Front Desk Coordinator for a full-time onsite role in Central Auckland, Monday to Friday with a Friday 2:30 pm finish. You’ll welcome patients, manage appointment scheduling, keep accurate records, handle inquiries and payments, and ensure smooth front-of-house workflow with the clinical team while maintaining a welcoming reception. The ideal candidate will have dental or healthcare admin experience, strong communication and customer service skills, excellent organizational ability, multitasking, and solid computer skills with dental practice management software. Emphasize empathy, teamwork, and a calm, professional demeanor under pressure. Apply by tailoring your CV to service excellence and calendar management, cite relevant systems, and align with Lumino’s patient-first ethos; the process starts with a quick automated questionnaire, so respond promptly.

Company Description

At Lumino, we are a talented team of professionals dedicated to delivering exceptional patient experiences and high-quality dental care. With over 130 practices nationwide, Lumino is at the heart of communities across New Zealand. We are committed to providing the highest standards of care for our patients, while offering ongoing support and development for our clinicians and practice teams.

About Lumino St Heliers

Lumino St Heliers provides the highest standard of care through our state of the art facilities. We provide extensive oral health services including preventive, restorative and cosmetic services through health professionals at the forefront of the dental field. Join our friendly team, assist with general, preventative, restorative & cosmetic dentistry.

Job Description

Lumino St Heliers is looking for an experienced and motivated Front Desk Coordinator.

Hours for this role:

• Monday 7.45am - 5.15pm
• Tuesday 7.45am - 5.15pm
• Wednesday 7.45am - 5.15pm
• Thursday 7.45am - 5.15pm
• Friday 8am – 2.30pm

What You’ll Do:

• Welcome patients with a warm, professional, and friendly approach, ensuring they feel comfortable and supported
• Coordinate appointment scheduling and manage the practice calendar to ensure smooth daily operations
• Maintain accurate and up-to-date patient records, including personal details and treatment information
• Respond to patient enquiries in person, online, and over the phone, delivering exceptional customer service
• Assist with financial processes such as processing payments, managing insurance claims, and discussing treatment costs
• Work closely with the clinical team to ensure seamless communication and efficient workflow between front office and treatment areas
• Contribute to the cleanliness, organisation, and presentation of the reception and front office area

Qualifications

• Previous dental or healthcare administration experience (preferred)
• Excellent verbal and written communication skills
• Strong customer service skills with the ability to empathise and engage with patients of all ages
• Outstanding organisational skills and attention to detail, with the ability to multitask effectively
• Strong computer skills, including experience with dental practice management systems
• A friendly, positive, and professional attitude, even in high-pressure situations
• Proven ability to work collaboratively as part of a close-knit team
• Have valid NZ Work rights and located in Central Auckland 

Additional Information

We know your time is valuable, so we’ve made the first step quick and easy. Once you apply, you’ll receive an automatic email with a few simple questions. It’s a relaxed chat—no pressure! Answer at your convenience, and as soon as we receive your responses, we’ll be in touch to keep the process moving quickly.

Check your inbox—we’re excited to connect with you!