Global Programmes Administrator

JobsCloseBy Editorial Insights

Exciting Global Programmes Administrator role at the University of Waikato, based at Hillcrest Campus in Hamilton, full-time onsite, supporting day-to-day operations of international programmes and partnerships. You will coordinate student transfers, inbound visits, partnership enquiries, and logistics for short-term programmes, plus prepare invoices and invitation letters and handle commission payments and general office admin. The ideal candidate is organized, proactive, with strong written and spoken communication, relationship-building with partners, and a collaborative approach, and you will champion safety and inclusive practices. Salary is $71,275 to $87,024, 37.5 hours per week. Apply via the online portal only; for confidential discussion contact Dianne Donald. If you do not meet every requirement, still apply; diversity and inclusion are valued.

• Exciting and varied role in a supportive team environment
• Contribute to offshore programmes and international partnerships
• Additional University leave; competitive superannuation and other excellent staff benefits

Ngā kōrero mō te tūranga – About the role

We are seeking a dedicated and highly organised administrator to support the day-to-day operations of our global programmes — both established initiatives and new developments — along with broader international partnerships.

Key responsibilities include:

• Facilitating student transfers and coordinating inbound visits
• Managing partnership enquiries and stakeholder communications
• Assisting with logistics for short-term programmes
• Preparing documentation such as invitation letters and invoices
• Processing commission payments and supporting financial administration
• Coordinating travel bookings and providing general office support

You will play an integral role in ensuring the smooth delivery of international programmes and supporting the wider International and Engagement Office team.

A strong commitment to maintaining a safe work environment and adhering to health and safety policies is essential.

Salary range for this role is $71,275 to $87,024 per annum, depending on skills, knowledge, and experience. This is a full-time position (37.5 hours per week) based at our Hillcrest Campus.

For further details, please refer to the position description. For a confidential conversation about the role, please contact Dianne Donald, Senior Operations Manager – Global Programmes.

All applications must be submitted via the online portal. Emailed applications will not be accepted.

Ko wai koe? – Who are you?

You are an organised, proactive professional with a genuine interest in global education. You thrive in a fast-paced environment, confidently managing multiple priorities while maintaining a high level of accuracy and attention to detail.

You will bring:

• Excellent written and verbal communication skills
• Strong organisational and coordination abilities
• Confidence managing administrative processes and documentation
• The ability to build positive relationships with partners and stakeholders
• A collaborative, team-oriented approach
• A commitment to maintaining a safe and inclusive workplace

If you are enthusiastic about international engagement and enjoy supporting complex, people-focused programmes, we would love to hear from you.

Don’t meet every single requirement?

Research shows that some people are less likely to apply for roles unless they meet every qualification. We are committed to building a diverse, inclusive, and authentic workplace. If you’re excited about this opportunity but your experience doesn’t align perfectly, we encourage you to apply. You may be exactly the right candidate for this or other roles.

Ko wai mātou? – Who are we? 

The University of Waikato is a comprehensive university, located in Hamilton and Tauranga, New Zealand, with several joint institutes and programmes offshore. The University is ranked in the top 1% of universities worldwide. Enhanced internationalisation is a key strategy for the University of Waikato and global programmes is a key part of our institutional history and identity in this area. We are connected internationally through numerous research, teaching and mobility partnerships; we deliver education offshore and we attract top international academic staff as well as international students from over 80 countries.

He aha ngā take me tono mai ai koe? – Why should you apply for this position?

We want you to be part of our success! Our University stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits.

The University of Waikato is distinctive for the diversity of its staff and students, and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations, which can be found here.

Ko te Tangata – For the People

The University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.

E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa.