Global Training Operations Administrator

JobsCloseBy Editorial Insights

Smiths Group is seeking a Global Training Operations Administrator in Dubai to enable efficient delivery of worldwide customer training within the Global Training Operations Pillar. You'll schedule ILT courses, manage LMS learner profiles and certifications, handle orders and payments, and maintain training records, while ensuring compliance with export controls and security rules. You will mentor the Global Operations Specialists and drive continuous improvement, collaborating with sales, logistics and customer teams, and supporting policy creation and process mapping. The ideal candidate has SAP and LMS experience, a background in training organizations, superb communication, and the ability to handle pressure across a global context. Apply via the official Smiths Careers site, tailor your CV to quantify impact, and highlight readiness to travel.

Company Description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. 

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

A critical position in the Global Training Department’s ability to deliver a successful service, the incumbent will collaborate with a complex breadth of global stakeholders internally and will have regular contact with our customers. The role holder will be an important point of contact, responsible for facilitating training delivery across the globe.

The Global Training Operations Consultant is expected to play an active role in the Global Training Operations Pillar, assisting Operations management as needed and will be responsible for mentoring our team of Global Operations Specialists advocating for best practices, and seeking continuous improvement.

• Schedule’s instructor led courses for both internal and external customers
• Demonstrate exceptional communication skills with customers both verbally and through written email correspondence.  This may include but not be limited to quotations, logistics, POs, training plans and confirmations
• Attend opportunity kick-off meetings, collect tender/RFP requirements communicating needs to the department
• Acts as the Training Operations pillar point of contact for the Digital Training pillar, supporting the maintenance of the Learning Management System (LMS).
• Support in the creation and maintenance of all Training Policies
• Manages learner profiles, course enrollments, grades, and certificates within the LMS
• Enrolls learners for instructor-led training (ILT) and web-based training (WBT) courses
• Ensures all financial and scheduling-related documentation associated with customer training is in order, including but not limited to: Sales order and accompanying purchase order, credit card form, or contract; equipment status; training address
• Complies with all applicable global and regional export control and security regulations
• Monitor’s training sales reports for accuracy and reports any errors to appropriate personnel
• Maintains service orders and notifications, and reports associated with them
• Supports the creation and processing of all department vendor and intercompany purchase requisitions and orders
• Plays an active role in the proper maintenance of all training records
• Serves as a point of contact for complex training queries and non-standard requests. Provide guidance and support to the Global Operations Team
• Champion the information flow for process improvement and quality information, oversee the creation of process maps and other pertinent aids to define new or existing processes and policies

Represents the department in meetings with various internal and external stakeholders

Qualifications

Technical Knowledge and Skills:

This will be demonstrated by:

• Experience of undertaking costing and scheduling activities in a commercial environment
• Experience of working with business operations software such as SAP
• Experience of working with learning management systems
• Experience of working within a training organisation
• Experience of articulating complex information to a range of stakeholders
• Highly skilled and proficient in MS Office applications.
• Ability to handle stressful situations and adapt to changing priorities

Excellent critical thinking and problem-solving skills

Competencies and Abilities:

Individual competencies:

• The ability and motivation to persistently pursue and achieve effective results which drive the business forward
• The ability to effectively influence the performance of people by being a role model to others, showing a willingness to coach others for success.
• The ability to make effective, timely decisions in a complex, global market by sourcing and analysing complex information
• The ability to engage, challenge and work effectively with others
• The ability to build an effective network of relationships both internally and externally, understanding customers’ needs

Willing and able to identify and support change and continuous improvement in own and wider business environment

Planning and Decision Making:

• Is able to influence other experienced professionals who exercise latitude and independence in their assignments
• Works on problems of complex issues of diverse scope and is able to Independently determine and develop solutions   
• When problem solving, solutions are imaginative, thorough, practicable and consistent with SD objectives

Impact and Scope:

• This role will enable the SD global training department to operate in an efficient and effective manner, supporting the delivery of high-quality training to customers 
• The role holder will support programme activity to deliver the Training Strategy
• Interprets and administers policies, processes, and procedures
• Decisions have an extended impact on work processes and outcomes
• Erroneous decisions will result in critical delays and modifications to projects or operations and jeopardize future business activity

WORK ENVIRONMENT:

Individual’s primary workstation is office based. Individual may have to travel both locally and internationally on occasion.

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)