Graduate Document Controller (UAE National)

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Egis Group in Dubai is seeking a UAE National Graduate Document Controller to launch a career in document management within a dynamic onsite environment. You will receive, log, organize and control documents, maintain version control and distribution, ensure secure storage in physical and digital formats, monitor expiration dates, and prepare indexes and reports while upholding confidentiality and compliance. The ideal candidate is a UAE National graduate with strong organization, meticulous attention to detail, time management, and proficiency in Word, Excel and Outlook, plus the ability to work independently and in a team. How to apply: tailor your CV to document control, highlight any DMS familiarity, provide a concise cover note on why Egis and how you will contribute, and give examples of meeting deadlines with accuracy.

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a detail-oriented and organized Graduate Document Controller to join our team in Dubai, United Arab Emirates. This is an excellent opportunity for a UAE National graduate to launch a career in document management and control within a dynamic corporate environment. In this role, you will be responsible for maintaining, organizing, and controlling critical business documents while ensuring compliance with organizational standards and procedures. You will play a key role in supporting our operations by ensuring all documentation is accurate, accessible, and properly archived.

• Receive, log, and organize incoming documents using established filing systems and document management protocols
• Maintain accurate records of all documents, including version control and distribution tracking
• Ensure proper storage and retrieval of documents in both physical and digital formats
• Monitor document expiration dates and coordinate timely renewal or archival processes
• Prepare and maintain document indexes and databases for easy accessibility
• Perform quality checks on documents to verify completeness and accuracy before filing
• Support document distribution to relevant departments and stakeholders as required
• Assist in implementing and maintaining document control procedures and best practices
• Collaborate with team members to ensure consistent adherence to documentation standards
• Generate reports on document status and control metrics as needed
• Maintain confidentiality and security of sensitive documents in accordance with organizational policies

Qualifications

• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to manage multiple tasks efficiently and meet deadlines
• Knowledge of basic filing systems and document management principles
• Familiarity with digital document management systems (preferred)
• Understanding of document control standards and compliance requirements (preferred)
• Ability to work independently and as part of a team
• Professional demeanor and commitment to maintaining document confidentiality
• UAE National status (required)